Legal Secretary

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation and revision of correspondence, pleadings and documents; e‑filing pleadings; conducting legal research; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office‑wide administrative functions. The successful candidate is a very organized, detail‑oriented team player possessing at least 3 years recent litigation secretary experience (including electronic filing). Essential Functions Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources to achieve outcomes. Provide support for four or more attorneys in employment law matters and backup support as needed. Act as a liaison between internal departments and outside agencies. Prepare and revise correspondence, pleadings, documents and other clerical assignments as directed. Handle a wide variety of complex and confidential time‑sensitive material. Work with teams to complete conflict checks and open new client engagements as requested. Communicate with clients on a regular basis. Assist with billing review, inquiries and collections. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements as needed; assist with expense reimbursement. Maintain docketing for litigation attorneys. Transcribe electronic dictation and schedule depositions. Perform various office and client filing. Proofread documents. Perform other office administrative functions as needed. Qualifications / Skills Required At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys; experience with labor and employment law is a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Solid understanding of technical legal terminology and court filings. Experience with trial preparation and briefs. Punctual with excellent attendance. Strong verbal and written communication skills, and excellent proofreading skills. Ability to timely respond to deadlines, balance workload and take initiative. Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint; experience with law firm software such as billing, expense, and document management is a plus. Strong interpersonal skills and ability to work well in a cooperative, small‑office environment and communicate with attorneys and support staff on every level. Educational Requirements High school diploma or equivalent required. 4‑year college degree preferred. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. #J-18808-Ljbffr Jackson Lewis