Office Coordinator
$80kCareer Group
Job Title: Office Coordinator
Location: Palo Alto, CA
Salary Range: $80,000
Hours: Monday–Friday | 8:00am–5:00pm
About the Role
A fast-growing AI technology company is seeking a proactive and highly organized Office Coordinator to support day-to-day office operations and workplace experience initiatives. This is an excellent opportunity for someone who enjoys wearing multiple hats in a collaborative, fast-paced startup environment and takes pride in creating a welcoming, organized, and efficient office environment.
Key Responsibilities
- Manage front desk responsibilities, guest check-ins, and daily office operations
- Coordinate office logistics, supplies, kitchen/pantry inventory, and vendor relationships
- Support conference room scheduling, meeting preparation, and visitor coordination
- Assist with scheduling, event coordination, and workplace culture initiatives
- Help maintain organized common areas, storage spaces, and overall office presentation
- Serve as a point of contact for office maintenance requests and operational needs
- Assist with internal communications, office announcements, and administrative projects
- Provide basic support for office equipment and day-to-day workplace troubleshooting
- Partner with internal teams to support operational initiatives as the company continues to grow
Qualifications
- Ideal candidates will have 1+ years of professional or relevant internship experience.
- Strong organizational and multitasking skills with the ability to manage multiple priorities at once
- Professional, adaptable, and solutions-oriented mindset
- Excellent communication and interpersonal skills
- Previous office coordination, operations, administrative, hospitality, or customer-facing experience preferred
- Comfortable working in a fast-paced and evolving startup environment
- Ability to work independently while maintaining strong attention to detail
Work Environment
- Collaborative and team-oriented office culture
- Growing company with strong momentum and expansion plans
- Fully onsite role, Monday–Friday during standard business hours
- Occasional flexibility required for company events or team support needs
Compensation & Benefits
- Competitive salary plus equity/stock options
- Comprehensive medical and dental coverage
- Employer-supported dependent healthcare contributions
- Parking accommodations available for eligible employees
- Opportunity to grow within a rapidly scaling organization
Please submit your resume for consideration!
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Vacancy posted 3 days ago
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