Business Office Coordinator

Job Description

Job Description

Why Kensington Place? Because Our Promise is to love and care for your family as we do our own…and this extends to our team members too!

Become part of a community that’s driven by its unique core values: a Love for Seniors, Respect for Each Other, Passion for Excellence, and a Spirit to Serve.

Partner with us to find your path, grow your purpose, and expect the unexpected: deeper connections, better opportunities, and a stronger sense of belonging.

Schedule : Monday through Friday

Salary : $80,000-$85,000 Based on years of Experience

Summary:

The Business Office Coordinator is responsible for supporting the accounting and business-related aspects of the community to include administrative HR duties as backup to the HR manager as needed.

Primary Business Office Duties and Responsibilities:

1. Manages the accounts receivable process including monitoring of move in and move out activity, posting of charges into billing system, sending out monthly bills, and posting and depositing resident payments. Ensures timely collection activities, through follow-up inquiries, solving payment discrepancies. Partners with Director of Business Administration to report delinquent accounts to the Executive Director and negotiates with past due accounts.

2. Maintains confidentiality of all resident information. Adheres to accounting practices to ensure that resident funds are maintained in accordance with current federal and state regulations and guidelines.

3. Manages the accounts payables process, monitoring service agreements, timely batching of vendor and service provider invoices and expense vouchers for payment and filing of invoices and paperwork. Reconciles AMEX receipts daily to support monthly statement reconciliation process.

4. Ensures financial objectives are regularly communicated and understood by all departments. Ensures that department directors properly code invoices for payment and are managing effectively against their budget through “spend down” meetings.

5. In partnership with the Director of Business Administration, assists in preparing monthly financial operating statements, and other financial reports.

6. Partners with the Director of Business Administration and Executive Director in development of budgets and forecasts, analysis of variance, payroll and expenses to budget, and monitoring of capital expenditure expenses.

7. Maintains Admin budget and management of office equipment including computers, WiFi, postage machines and copiers.

8. Attends training courses and participates in other professional development activities as required.

Secondary Human Resource Duties and Responsibilities (as needed):

1. Ensures pre-employment reference checks, health screens, criminal background checks and drug screens are ordered and completed as needed in Director of Business Office Administrators’ absence.

2. Administers the process of ensuring that required training is assigned to team members, training is completed, and records of training are maintained in employment files as needed in Director of Business Office Administrators’ absence.

3. Processes staff payroll and maintains accurate payroll records. Duties include entering team members into the payroll system, adjusting payroll information as needed, monitoring time punches, processing payroll hours and dollars into the payroll system, and distribution of payroll checks as needed in Director of Business Office Administrators’ absence.

Knowledge and Skill:

1. Must have excellent verbal skills and communication abilities.

2. Ability to work effectively within a team-based environment.

3. Strong time management and organizational skills.

4. Must possess analytical skills and be able to effectively handle multiple projects concurrently.

5. Must demonstrate effective negotiation techniques.

6. Knowledge of Generally Accepted Accounting Practices and local, state, and federal tax laws.

7. Must have excellent computer skills including; Word, Excel, Outlook, Power Point, and Property Management Systems.

Qualifications:

1. Must be able to clearly and proficiently communicate with people of all ages and abilities, displaying consideration of their rights and sensitivities, while maintaining an energetic, positive attitude.

2. Must be able to read and write English, and follow verbal and written instructions.

3. Must maintain a clean and well-groomed appearance and follow the dress code as outlined in the employee handbook.

4. Ability to work flexible hours including weekends and evenings. 5. Be physically and mentally capable of performing assigned tasks.

6. Demonstrates freedom from pulmonary tuberculosis by a health screening performed by a physician not more than (6) months prior to or (7) days after employment

7. Must be cleared in a criminal background check administered in the state of California.

8. Minimum of 3 years in financial management position(s), with preferable retirement living or home-care background.

9. Experience in managing HR generalist functions is preferred.

10. High school diploma required; Bachelor’s degree strongly preferred.

Mental and Physical Requirements:

1. Requires ability to stand and walk short and long distances for extended periods of time.

2. Must be able to lift and/or carry objects in excess of 25 pounds.

3. Requires reaching above, below, and at shoulder length.

4. Ability to remain calm and positive in stressful situations.