Recruiting & HR Coordinator

Job Description

Job Description

On Q Property Management is growing fast, and we need a part-time Recruiting & HR Coordinator who thrives on finding great people and setting them up to succeed.

We're built on customer service, communication, and technology, and on people who genuinely love what they do. We've created a culture where your ideas and initiative actually move the needle, which is why this is an in-office role: our collaboration happens best in person. We work hard, and we make sure it gets recognized.

*** The schedule for this role is about 20 hours a week, spread across Monday through Friday. Expect some busier stretches when hiring volume picks up, and we'll need flexibility to add hours during those times. As our needs grow, this position has the potential to move to full-time.

In this role, you'll own full-cycle recruiting across a wide mix of roles, from entry-level hourly positions to licensed professionals, plus new-hire onboarding administration and compliance. One day you're sourcing candidates; the next you're making sure a new hire's first day goes smoothly. Beyond recruiting, you'll get exposure to other corners of HR, from benefits to compliance to policy creation. That makes this a great launchpad if you're looking to grow a broader HR career.

Sound like you? Let's talk!

Job Responsibilities:

• Manage full-cycle recruiting for open positions, including job postings, sourcing candidates, resume screening, interview scheduling, interviewing, and candidate communications
• Source and attend Career Fairs that align with the business
• Maintain and update the applicant tracking system (ATS) to ensure accurate, real-time data on all open requisitions
• Coordinate pre-employment steps, including background checks, reference checks, and offer letter preparation
• Build and maintain standardized job description templates for frequently hired roles
• Own the I-9 and E-Verify process end-to-end for all new hires, ensuring accuracy, timeliness, and audit-readiness
• Manage new hire onboarding paperwork and ensure all required documents are collected, completed, and filed in compliance with federal and state requirements
• Maintain organized and accurate employee files in accordance with record retention requirements
• Monitor and follow up on expiring I-9 re-verifications and other time-sensitive compliance items
• Assist with EEO data tracking and reporting as needed
• Other duties as assigned

Job Requirements:

• 1–3 years of experience in recruiting, HR coordination, or a closely related role
• Demonstrated hands-on experience with I-9 completion and E-Verify
• Familiarity with applicant tracking systems (ATS) and Human Resource Information Systems (HRIS) - BambooHR is a plus
• Strong organizational skills with close attention to detail and the ability to manage multiple open requisitions simultaneously
• Clear, professional verbal and written communication skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency in Google Suite Products (Docs, Sheets, Drive)
• Experience recruiting for a variety of positions and skill levels
• Background in real estate or property management is a plus

Company Perks:

• Paid Time Off 
• Free Gym Membership