Purchasing Assistant (Part-Time)

The role is entry‑level administrative and purchasing support for the Purchasing Unit of the Police Department, focusing on procurement, inventory, shipment handling, vendor coordination, uniform distribution, record keeping, and general office administration. Responsibilities Assist with purchasing operations, including preparing purchase requisitions and reviewing procurement needs. Receive, process, and distribute deliveries (UPS, freight, and special shipments). Maintain inventory records and tangible stock inventory. Coordinate uniform fitting, issuance, and disposal of uniforms and equipment. Support vendor relationships to ensure a steady supply of products and equipment. Assist in the processing of invoices, travel requests, registrations, and related administrative documents. Maintain filing systems and department records. Perform data entry and other administrative support tasks. Assist with travel arrangements for conferences, meetings, and training events. Help monitor office workflow and ensure administrative coverage during business hours. Qualifications High School Diploma or GED. Two (2) to three (3) years of experience in administrative support functions of purchasing, accounting, inventory, or a related field; or an equivalent combination of education, training, and experience. Physical Requirements Medium work; requires exerting up to 50 pounds of force occasionally, or 30 pounds frequently, or 10 pounds constantly to move objects. Examination Process Apply online. Formal interview. Computerized voice stress analysis examination and fingerprints. Extensive background investigation. Post‑offer drug test. Completion of 12‑month probationary period. Knowledge, Skills and Abilities Knowledge of generally accepted standard purchasing principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. Ability to understand and follow written and oral instructions. Ability to utilize vendor catalogues, commercial registers, directories, office files and other resources for procurement of goods. Ability to perform routine mathematical computations and tabulations accurately and efficiently as they relate to purchasing. Ability to read, update, and maintain various records and files. Ability to access, operate, and maintain various software applications such as Microsoft Excel. Ability to clearly communicate information both verbally and in writing. Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines. Must demonstrate behaviors that support the City’s mission, vision and core values. VISION is to be the premier community in which to live, work, and raise a family. The City’s MISSION is to provide an innovative, sustainable, high‑performing organization that measures progress based on economic, social, and environmental factors, improving the quality of life for residents, businesses and visitors. CORE VALUES include T eamwork, R espect, A ccountability, I nnovation, L eadership, and S uperior Service. Required conduct is to be ethical and fair while representing the City, adhering to all workplace policies that support ethical business practices and standards of conduct, including policies on Gifts, Conflict of Employment, Discipline, Drug‑free Workplace, Employment of Relatives, Formal Grievances, Anti‑Harassment, Posting of Job Vacancies, Equal Employment Opportunity, Political Activity, and Recruitment and Selection. Ability to establish and maintain effective working relationships with the general public, coworkers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status or political affiliation. This is a designated "Recovery" classification in the City’s Emergency Operations Plan and will require the employee to work for declared emergencies. Completion of appropriate level of National Incident Management System (NIMS) training is mandatory within one year of employment. Equal Employment Opportunity The Police Department is firmly committed to providing an equitable, drug‑free work environment. It does not discriminate in any employment‑related decisions on the basis of race, color, religion, national origin, sex, age, disability, or other factors that are not job‑related. Reasonable accommodations are made for individuals with disabilities. If special assistance is needed, please contact the Human Resources Unit at View email address on click.appcast.io. #J-18808-Ljbffr