Payroll and Benefits Administrator

Payroll And Benefits Administrator

Payroll and Benefits Administrator is responsible for administering all aspects of payroll and benefits, including facilitating the new employee onboarding experience by ensuring that all required reporting, forms, and communication are up to date and maintained accurately. The employee promotes and maintains the school's mission, values and culture and provides exceptional communication and service to employees. Reports to Human Resources and Community Engagement Coordinator.

Essential Duties & Responsibilities

1) Payroll Administration

• Responsible for timely, accurately and compliantly processing the bi-monthly payroll, including auditing and processing payroll documents, as well as other employee data such as new hires, changes, additional earnings, etc.
• Processes employee Time & Attendance data to payroll and reconcile variances. Approve and release time in the time system.
• Prepares and maintains employee files, assuring accuracy, compliance and confidentiality.
• Maintains Paid Time Off (PTO) and other leave records.
• Assists employees in registering for or resetting access to online systems.
• Responsible for month-end duties including approving related invoices and ensuring timely payment, and submitting payroll accrual (with management approval).
• Maintains vendor contact for payroll and recruiting and other HR related activities.

2) Benefits Administration

• Employee On-boarding: Provide in-depth benefit presentation for all new hires during the onboarding process. Distributes enrollment materials and determines eligibility.
• Employee Service: Assists employees regarding benefits claim issues and plan changes. Responds to benefits inquiries on plan provisions, benefits enrollments and status changes. Enrolls employees with carriers and processes life status changes.
• Vendor Management: Works with HR benefit partners for escalated support needs, including but not limited to: plan design, claims administration and appeals, COBRA, retirement administration, and HRIS data integrity.
• Employee Education: Prepare and set up meetings designed to help employees obtain information and understand company benefits. Ensures that employee forms and resources are properly updated.
• Data Integrity: Ensures the accuracy of all benefit enrollments and provides vendors with accurate eligibility information. Updates HRIS database with new and changing information; ensures accuracy and integrity of information. Responsible for employee benefit file maintenance and storage retention requirements.

1. Process I-9/e-Verify, retirement notifications, workers compensation and life insurance claims.

3) New Hire Onboarding

1. Implements the new employee onboarding process, including verification of new employee task completion and providing related guidance and support as needed.
2. Conducts the pre and post-employment drug and background screening process to ensure hiring and retention of qualified individuals.

Minimum Qualifications or Standards Required to Perform Essential Job Functions

Knowledge of payroll administration. Knowledge of benefits programs including health insurance, long-term disability programs, workers' compensation insurance, unemployment regulations, life insurance, 401k & Defined Benefit plans, COBRA, etc. Understanding of human resource policies and programs. Thorough knowledge of state and federal regulations related to benefits administration.

Preferred candidates will minimally possess an associate's degree in a related field AND 1-3 years of experience in human resources.

Physical Requirements:

Must be physically able to operate a variety of equipment including computers, copiers, laminators, etc. Must be able to exert a negligible amount of force constantly to move objects. Physical requirements are consistent with those for Sedentary Work.

Data Conception:

Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people or things. Proficient in using standard office software, including MS Office Suite and Google Apps for Education (Docs, Sheets, and Pages)

Interpersonal Communication:

Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments, and/or directions from superiors. Adherence to strict confidentiality guidelines and ethical standards is required.

Language Ability:

Requires the ability to read a variety of correspondence, reports, forms, student records, etc. Requires the ability to prepare correspondence, simple reports, forms, etc., using prescribed format.

Intelligence:

Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.

Verbal Aptitude:

Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in Standard English.

Numerical Aptitude:

Requires the ability to utilize mathematical formulas; to add and subtract; multiply and divide; and to determine percentages and decimals.

Form/Spatial Aptitude:

Requires the ability to inspect items for proper length, width, and shape.

Motor Coordination:

Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment.

Manual Dexterity:

Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination:

Does not require the ability to differentiate between colors and shades of color.

Interpersonal Temperament:

Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.

Physical Communication:

Requires the ability to talk and hear : (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear). Must be able to communicate via telephone.

Disclaimer:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees for this job.