Associate Principal Secretary - Secondary School

Associate Principal Secretary - Secondary School

Ensure the efficient operation of the school office and provide clerical services for administrators, teachers, and other staff.

High school diploma or GED

Ability to use computer and software to develop spreadsheets, databases, and perform word processing

Proficient skills in keyboarding, file maintenance and 10-key

Effective organizational, communication (verbal and written), and interpersonal skills

Knowledge of basic accounting principles

Three years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Financial Ethics

• Comply with all policies and procedures; internal controls; board policies; and state, local, and federal laws as they pertain to the financial affairs of the district.
• Promptly report to the immediate supervisor or Superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace
• Act in an ethical and honest manner in all business transactions of the district.
• Maintain confidentiality of all data, files and general financial information of the district.
• Safeguard against unauthorized access to assigned computer system and electronic data.

Clerical Support

• Assist parents, students, and teachers, and administrative staff, as needed.
• Receive calls, take reliable messages and route to appropriate staff.
• Perform clerical duties as assigned.
• Maintain confidentiality.

Records, Reports and Correspondence

• Prepare written correspondence, forms, schedules and reports using personal computer.
• Compile and issue attendance warning letters to parents as needed.
• Assist administrator with student discipline in processing documentation of the incident and punishment assessed.

Student Assistance

• Provide students with information concerning attendance records and communicate with parents regarding attendance.
• Inform students of Saturday School attendance requirements and maintain records.
• Administer medication and assist students with medical needs in the absence of the nurse, as needed.

Professional Growth and Development

• Participate in professional learning, staff meetings, and special events as assigned.
• Maintain familiarity with district initiative to better serve the needs of students.

Communication

• Articulate the district's mission and goals to the community and solicit community support.

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard office equipment including computer, printer, peripherals, telephone
• Posture: Prolonged sitting and standing, occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting, reaching
• Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
• Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance
• Environment: Work is performed in an office setting; occasional in-district travel; occasional irregular and/or prolonged hours
• Mental Demands: Maintain emotional control under stress, work with frequent interruptions