Administrative Officer Assistant

Job Description and Duties

Under the direction of the Supervisor I, Administration/Travel and Master Data Office, responsible for performing complex and technical work related to Human Resources, and budget development. Analyze, review, and make recommendations on division personnel transactions to management, perform a variety of recruitment activities, including participating on hiring interview panels. Develop procedures, provide advice, and disseminate division policies and procedures. Individual is expected to exercise considerable independent judgement in making decisions and taking action in accordance with the Government Code, State laws and Department policies and procedures. Develop and prepare Division budget, including planning and tracking. Studies and applies the principles and techniques of the administration of the Division of Fiscal Services. You will find additional information about the job in the . Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The ideal candidate will possess knowledge of the State hiring process and the ability to exercise discretion when handling confidential or sensitive issues. Experience with Human Resources and confidential work. Effective communication skills with people at various levels, outstanding customer service and regular attendance are essential for success. Must be able to multi-task, be willing to accept changes in assigned priorities based on operational needs of the Division and be dedicated to meeting schedules and deadlines. Benefits

to read about the outstanding benefits offered to eligible employees.

Personal Leave Program 2025: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR . Special Instructions

This is a Limited Term position which may be extended up to an additional 12 months (24 months maximum) or may become permanent.

To be considered, submit a completed State application (STD. 678), Resume and Statement of Qualifications. Please reference SAP Position #50000227 and Job Control #536394 in the “examination(s) or job title(s) for which you are applying” section of your application.

A Statement of Qualifications (1 page maximum) is a separate typed document entitled Statement of Qualifications in Arial 12-point font that addresses the candidate’s knowledge, skills, abilities, and experience as it relates to the job description.

The following basis of eligibility will be considered: List eligibility, transfer, LEAP, reinstatement, and SROA/Surplus.

Resumes, cover letters, and/or other attachments will not be accepted in lieu of a completed application. The hiring unit will receive only the documents specified in the Required Application Package Documents section.

. This survey is for research purpose only and will not affect the application status. Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - See Special Instructions for additional details.