Accounting, HR & Insurance Specialist - Construction Company

Job Description

Job Description

M&J Enterprises Construction, Inc. is seeking an experienced, highly organized  Accounting, HR & Insurance Specialist to join our construction office. This position is responsible for managing day-to-day accounting functions, accounts payable and receivable, bookkeeping and reconciliations, human resources administration, payroll support, and company insurance matters.

We are looking for someone who is dependable, detail-oriented, confidential, and capable of independently managing multiple financial and administrative responsibilities in a fast-paced construction environment.

Key Responsibilities

Accounting & Bookkeeping

• Manage  Accounts Payable (A/P) and  Accounts Receivable (A/R)
• Enter and review vendor bills and customer invoices
• Track outstanding receivables and follow up on past-due accounts
• Reconcile  bank accounts and credit card accounts
• Maintain accurate general ledger records
• Review transactions and properly categorize expenses
• Assist with month-end reconciliation and financial reporting
• Identify and correct accounting discrepancies
• Maintain organized accounting records and supporting documentation
• Assist with job costing and project-related accounting
• Coordinate with management, CPA, and outside accounting professionals as necessary
• Maintain accurate vendor records, W-9s, and 1099 information

Human Resources & Payroll

• Process and maintain new-hire and termination documentation
• Maintain confidential employee personnel files
• Assist with payroll processing and review
• Track employee deductions and benefits
• Manage employee onboarding and required documentation
• Maintain employee records and compliance documentation
• Assist management with employee-related documentation and HR matters
• Coordinate workers' compensation documentation and claims as needed

Insurance Administration

• Maintain company insurance policies and records
• Handle Certificates of Insurance (COIs)
• Coordinate insurance requirements with customers, vendors, and subcontractors
• Track policy renewals and expiration dates
• Work directly with insurance brokers and carriers
• Maintain workers' compensation, general liability, commercial auto, and other company insurance documentation
• Assist with insurance audits and claims
• Ensure subcontractor insurance requirements are maintained and current

Qualifications

• Previous experience in  accounting/bookkeeping is required
• Strong knowledge of  Accounts Payable, Accounts Receivable, and account reconciliation
• Experience with  QuickBooks preferred
• Strong understanding of bookkeeping and general accounting principles
• HR and payroll experience preferred
• Experience handling business insurance and COIs strongly preferred
• Construction accounting or construction-office experience is highly preferred
• Strong Microsoft Excel and computer skills
• Excellent organizational and communication skills
• Ability to handle confidential employee and financial information
• Ability to work independently, prioritize deadlines, and follow through on responsibilities
• Strong attention to detail and ability to identify accounting discrepancies

What We're Looking For

This is a key position within our office. The ideal candidate will be someone who understands accounting beyond basic data entry and is comfortable taking ownership of  A/P, A/R, reconciliations, bookkeeping, HR administration, payroll support, and insurance documentation .

We are looking for someone who is proactive, accountable, organized, and able to keep accurate financial and employee records while supporting the daily administrative needs of a busy construction company.

Job Type: Full-time
Work Location: In person