Construction Office Coordinator

Construction Office Coordinator

Tunista Construction delivers heavy civil contracting services throughout Washington State, building a strong reputation with major government agencies and private clients. Our portfolio includes successful design-build and bid-build projects for the Department of Defense, Washington State Department of Transportation, and various public and private entities, giving you exposure to diverse project types and construction methods. Our culture emphasizes safety, quality, and results-focused execution. You'll develop valuable construction skills while contributing to significant infrastructure projects that improve transportation and facilities across the region.

As the Construction Office Coordinator, you will work onsite in Tacoma, WA to provide administrative support across multiple construction projects and departments, including document control, payroll, cost accounting, project startup, and closeout. This role requires a detail-oriented, proactive team player who can manage multiple priorities, maintain strong relationships with internal teams and business partners, and contribute to a fast-paced office environment. The position offers opportunities for growth into leadership roles within projects and other departments.

Responsibilities include:

• Maintain project documents, accounting data, and payroll data in multiple software components of the Enterprise Resource Planning system (ERP) including Procore, HeavyJob, Costpoint, and OnBase.
• Maintain and file paperwork, projects documents, and certified payroll.
• Prepare and submit weekly payroll to accounting, verifying all timecards following union MLA guidelines.
• Monitor and distribute AP email invoices and mailed AP invoices and send to accounting
• Monitor and distribute invoices to Project Coordinators and Project Engineers
• Request and track project bonds and insurance
• Request and track all City Business Licenses and other required documents
• Manage expense reports for Managers and coordinate cost-coding each month. Reconcile cost data and documentation in the ERP system.
• Submit and maintain Intents and Affidavits for projects.
• Communicate with Project Coordinator that all required documentation from subcontractors and vendors is current prior to Project Coordinator releasing payment.
• Assist Managers with project startup and coordinate the setup of services to support the project including accounts for vendors, subcontractors i.e. LCP tracker, CDS, B2GNOW, public agencies, utilities, etc.
• Assist the Manager and Communicate with Project Coordinator regarding project closeout including the close out process for the client, subcontractors, accounting, and ERP system.
• Manage and coordinate badging and security credentials for employee access to projects in locations with restricted access, such as military bases or government facilities. Maintain all documentation necessary for employee access.
• Assist with setting up accounts with vendors as needed.
• Order and Maintain all Main Office Supplies
• Check mail for incoming payments and complete weekly check deposits
• Enter received check amounts into Procore
• Develop and maintain positive working relationships with co-workers and other departments.
• Plan, coordinate, and prioritize multiple projects simultaneously.
• Assist Executives and senior managers with any issues that arise that require immediate action.
• Maintain a high degree of situational awareness and work in a safe manner.
• Perform other duties as directed.

Knowledge, Skills & Abilities:

• Basic understanding and general knowledge of industry best practices and procedures.
• Knowledge and skills in computerized accounting systems, financial reporting, and project management systems.
• Excellent analytical and technical skills.
• Demonstrates strong project management and organizational skills.
• Exceptional time management skills.
• Excellent communication skills, both oral and written, to deal effectively with a variety of interpersonal relationships and situations.
• Ability to work in a team environment.
• Good working knowledge of various personal computer business software applications presently used by the Company.
• Ability to learn new applications.
• Ability to learn and understand the Company's Standard Operating Procedures (SOPs).
• Ability to do basic math: addition, subtraction, division, multiplication, and finding percentages.
• Ability to do business ethically with customers, vendors, and co-workers.
• Ability to be detail oriented; superior organizational, follow-up, and records maintenance skills.
• Ability to exercise resourcefulness in assisting management and co-workers.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to work in a Native Corporation multi-business environment.

Minimum Qualifications:

• High School Diploma or equivalent required.
• Valid state driver's license and qualified to operate a vehicle under the conditions of the Company's Driving Policy.
• Ability to pass drug, driving, and background screenings.

Preferred Qualifications:

• Associate degree or equivalent in Business Administration or similar field preferred.
• Two (2) five (5) years' experience working in similar position or construction industry preferred.

More reasons you will love working with Tunista Construction LLC:

• Competitive wages and bonus programs
• Mentorship Program
• Tuition reimbursement
• Health insurance through the Federal Employee Benefit Program (FEHB)
• FSA health care and/or dependent care/HSA with HDHP
• Dental and Vision Insurance
• Employee Assistance Program for you and your family
• Company paid Life Insurance, AD&D, & LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance
• Paid time off
• 401(K) match

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

It is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.