Procurement Coordinator

OPS Procurement & Contracts Coordinator - 31902303This position serves as an OPS Procurement and Contracts Coordinator in the Contract Management Unit of the Office of Procurement & Contracts. Duties include, but are not limited to:Assist in preparing and posting formal competitive solicitations (RFPs, ITBs, ITNs) and informal solicitations (RFQs).Manage the filing and tracking of all procurement-related documents.Solicite Requests for Quotes from multiple sources (vendors, online, State Term Contracts, etc.).Participate in cross-training initiatives to provide backup support for all staff members within the Office of Procurement and Contracting as necessary.Support the drafting and review of contracts, amendments, and task orders, ensuring all necessary documentation is included and compliance with state regulations is upheld.Organize and facilitate public meetings, pre-bid conferences, and public openings, ensuring all proceedings are documented and communicated effectively.Assist in creating bid tabulations, reviewing bids for compliance with requirements, and compiling recommendations for contract awards based on assessed responsiveness and responsibility.Monitor and ensure adherence to applicable purchasing policies and procedures, providing guidance to staff on best practices related to procurement processes.Assist in developing training materials and conduct training sessions for FDEM staff on procurement processes, guidelines, and tools, including the use of procurement software.Act as a liaison between departments and vendors, coordinating discussions on procurement needs, addressing technical requirements, and resolving any arising issues or disputes promptly.Maintain organized and accurate procurement and contract tracking logs and files, ensuring easy access for team members and leadership.Review purchase orders in MyFloridaMarketPlace (MFMP) for accuracy, proper coding, and attached documentation, providing any necessary corrections.Conduct research and prepare data reports on procurement activities, project statuses, and contract compliance as needed.Assist in the development of scopes of work for complex projects, ensuring alignment with goals and compliance with state expectations.Collaborate in planning initiatives aimed at improving procurement and contracting processes, contributing to the enhancement of overall operational efficiency.Serve as back up to the FACTS/FFATA Administrator for all processes related to the FACTS/FFATA systems, including but not limited to data entry (batching or manual record entry).In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice.Knowledge, Skills, and Abilities:Strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.Excellent written and verbal communication skills.Ability to facilitate partnership(s) between government and the private sector vendors.Ability to motivate others.Ability to interpret Florida Statutes and Rules.Ability to analyze needs of the Office and work to meet those needs.Strong analytical and organizational skills with a high attention to detail.Ability to work independently, and to establish work priorities to meet deadlines.Proficiency in using computer programs including Microsoft Office Suite.Experience in procurement, contract management, or a related field.Knowledge of state procurement laws, regulations, and best practices is a significant asset.Ability to work collaboratively in a team environment and interact effectively with a diverse range of stakeholders.Ability to perform assigned duties and work non-traditional hours during activations.Minimum Qualifications:A minimum of four years' experience in state or federal contracting and or procurement. A post-secondary degree from an accredited institution in a similar field may substitute for the required experience on a year-for-year basis.A minimum of two years' experience managing contracts.Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain within the first 12 months of employment.Valid driver's license.Location: Tallahassee, FL, US, 32399