Legal Secretary

Job Description

Job Description

We are looking for an experienced Legal Secretary to support a busy law firm in Troy, Michigan. This position is ideal for someone who thrives in a fast-paced legal environment and can manage document preparation, court filings, and administrative coordination with a high degree of accuracy. The role requires strong knowledge of litigation support practices, sound judgment when handling confidential information, and the ability to keep multiple priorities organized.

Responsibilities:
• Draft, format, and finalize legal materials such as pleadings, notices, summonses, and related court documents with close attention to detail.
• Prepare routine written communications and ensure correspondence is completed accurately and distributed in a timely manner.
• Submit filings to state and federal courts while following applicable rules, deadlines, and procedural requirements.
• Track service activity and maintain organized records to support timely follow-up with process servers and other external parties.
• Review legal paperwork for grammar, formatting, consistency, and completeness before submission or distribution.
• Coordinate administrative support activities including copying, mail handling, file maintenance, and document organization.
• Use legal terminology appropriately in daily work while supporting litigation-related tasks and court proceeding preparation.
• Manage competing deadlines, calendars, and workflow priorities while maintaining strict confidentiality of sensitive client and case information.

• Minimum of 5 years of experience in a Legal Secretary role, preferably within a litigation-focused practice.

• Demonstrated background supporting civil litigation matters and assisting with court-related processes.

• Proficiency with case management software and the ability to work efficiently with legal documentation systems.

• Experience handling billing functions, calendar coordination, and general legal administrative support.

• Strong client relations skills with a detail-oriented and service-oriented communication style.

• Excellent proofreading, organization, and multitasking abilities in a deadline-driven environment.

• Knowledge of filing procedures for both federal and state courts.

• High level of discretion and reliability when working with confidential legal information.