School Coordinator (Administrative Support Coordinator II)

Are you an organized administrative professional who enjoys coordinating complex processes and supporting a dynamic academic environment? San Diego State University’s School of Theatre, Television, and Film is seeking a School Coordinator to coordinate the administrative and clerical operations that support the School’s academic programs and public production activities. Working under the general supervision of the School Director, the School Coordinator provides administrative support to the Director, Associate Director, Academic Advisor, faculty, area heads, committees, staff, students, and members of the public. The Coordinator manages the School’s main office operations, serves as a primary point of contact for faculty and visitors, maintains records and confidential personnel files, coordinates academic appointments and class scheduling, and supports meetings, events, reports, and communications. The School Coordinator also coordinates instructional and student payroll budgets, tracks expenditures, prepares fiscal reports, and helps ensure that appointments, payroll documentation, financial transactions, and academic processes comply with university procedures, CSU policies, and collective bargaining agreements. This role is central to maintaining continuity in the School’s administrative practices while supporting programs that combine academic coursework with hands‑on theatre, television, film, and new media production. Key Responsibilities Administrative Coordination: Coordinate daily main office operations and provide administrative support to the School Director, Associate Director, Academic Advisor, area heads, committees, faculty, staff, and students. Academic Administration: Process faculty appointments and contracts, initiate background checks, maintain personnel files, support instructional reports, and coordinate related employment and payroll documentation. Class Scheduling: Enter and maintain course schedules for regular and winter sessions, verify the accuracy of room, time, and faculty assignments, identify conflicts, and communicate issues to relevant parties. Curriculum and Records: Coordinate curricular proposals, monitor approval deadlines, maintain current curriculum and School records, and distribute surveys supporting accreditation and evaluation activities. Budget Coordination: Monitor instructional and student payroll budgets, track expenditures, analyze budget activity, prepare fiscal reports, and recommend adjustments in collaboration with the School Director. Office and Event Operations: Coordinate meetings, receptions, events, and other activities; prepare and distribute meeting minutes; maintain supplies and equipment; and coordinate facilities, building access, technology, and service issues. Student Employee Support: Hire, train, and supervise office student employees and graduate assistants, including coordinating attendance and absence reporting. Why Join Us? Academic and Production Impact : Support a distinctive School that combines classroom instruction with public theatre, film, television, and new media production programs. Broad Administrative Scope : Gain experience across academic personnel, curriculum, scheduling, budgeting, payroll, records, office operations, and event coordination. Cross-School Collaboration : Work closely with faculty, staff, students, university leaders, committees, the Dean’s Office, and university service areas. Creative Academic Environment : Contribute to programs supported by theatres, production facilities, film festivals, editing suites, scene and costume shops, and specialized production equipment. Operational Leadership : Help maintain consistent administrative practices and provide continuity across the School’s academic and production activities. As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU . Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is eligible for telecommuting up to 1 day per week, following a one-year probationary period during which on‑site presence is required. Department Summary The School of Theatre, Television, and Film (TTF) is an academic unit within the College of Professional Studies and Fine Arts. The School differs from other academic units in that it administers both a curriculum that combines quality academic course work and production programs in which students apply classroom concepts while receiving pre‑professional training and experience. In the latter capacity, the School often functions like a small business, producing a series of public presentations every year. The School offers both undergraduate and graduate degree programs, including the terminal MFA degree. It operates and maintains two theatres: the 350‑seat Main Stage Theatre and the 150‑seat Prebys Stage. Each year, the Theatre production schedule includes 5 or 6 fully mounted plays, and sometimes an outreach production that tours to schools and other venues. The Television, Film, and New Media program (TFM) includes four film festivals each year. Additional TTF facilities include: The Experimental Theater/Rehearsal Hall, video editing suites, a scene shop, a costume shop, a dedicated shop for TFM productions, a substantial inventory of TFM production equipment, and a TFM equipment check‑out office. The School is currently employing 21 full‑time tenure‑track / tenured faculty, 6 full‑time lecturers, 30 part‑time faculty, and 11 full‑time staff, as well as a number of graduate assistants and hourly part‑time employees. The majority of the staff contributes to the production programs in Film or Theatre. For more information regarding the School of Theatre, Television, and Film, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Two to four years of related experience is preferred. Experience in a higher education setting or public sector setting is preferred. Experience processing academic appointments is preferred. Experience providing administrative support to a Director and/or Department Chair is preferred. Experience in administrative operations of performing Arts/film production organizations is highly desirable. Experience in the use of Microsoft Word, Excel, and related database software; Oracle, AdobeSign and similar software and/or database applications. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth. Compensation: Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367 per month). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $4,367 - $6,362 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa).Applicants must currently be authorized to work in the United States on a full‑time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of theImmigration Reform and Control Act. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke‑free campus. For more information, please click here . Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Griffin Cassell at View email address on click.appcast.io #J-18808-Ljbffr San Diego State University