Administrative Support Coordinator II

Job no: 563711 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Summary Be part of the team that keeps student services and university operations moving forward! San Diego State University is seeking an Administrative Support Coordinator II to join the Office of the Vice President for Student Affairs and Campus Diversity. In this highly collaborative role, you'll provide essential administrative and operational support to university leadership while serving as a welcoming and responsive point of contact for students, families, campus partners, and visitors. You'll coordinate complex calendars, meetings, correspondence, and special projects while helping the office navigate sensitive and time-sensitive matters with professionalism and care. Working closely with university administrators and campus departments, you'll help ensure daily operations run smoothly and that students and campus partners receive timely, thoughtful support. Key Responsibilities Coordinate executive calendars, meetings, travel arrangements, and administrative priorities for university leadership. Serve as a primary point of contact for students, families, and campus partners, responding to inquiries and coordinating appropriate referrals. Prepare correspondence, reports, meeting materials, and confidential documentation with accuracy and discretion. Support university events, special projects, purchasing, and day-to-day office operations. Train and coordinate student assistants while supporting front-office services and workflow. Why Join Us Work directly with university leadership in a collaborative and engaging environment. Make a meaningful impact by supporting students, families, and campus partners. Enjoy a dynamic role that offers variety, relationship-building, and opportunities to contribute. Gain valuable experience in executive administration, university operations, and project coordination. Grow your career at SDSU with professional development opportunities and the benefits of the California State University system. As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU . Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:15 a.m. to 4:45 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU’s staff and faculty at San Diego State University. The Division of Student Affairs and Campus Diversity is a partner in the university learning community. Education is enhanced, both inside and outside of the classroom, through high-impact programs and services that advance student learning, development and success. The division facilitates the academic success, personal growth and well-being of all students. Student Affairs and Campus Diversity transitions and connects students to the university and to their future, building communities that foster progress toward degree completion and lifelong Aztec affinity. For more information regarding the Office of the Vice President for Student Affairs and Campus Diversity, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience providing administrative and executive-level support, including complex calendar management, meeting coordination, and travel arrangements. Excellent organizational and time management skills, with experience managing multiple priorities, deadlines, and administrative projects. Experience providing customer service and front-office support, including responding to sensitive inquiries and addressing escalated concerns with professionalism and discretion. Effective written and verbal communication skills, including preparing correspondence, reports, meeting minutes, and executive-level materials. Proficiency with Microsoft Office (Word, Excel, and PowerPoint) and familiarity with administrative databases and office management systems. Experience coordinating events, processing financial documents, and supporting purchasing, reimbursements, and budget-related activities. Demonstrated experience building collaborative relationships with diverse stakeholders while maintaining confidentiality and exercising sound judgment. Preferred Experience supporting senior leadership in a higher education or executive office environment. Bilingual proficiency in English and Spanish. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367 per month) Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $4,367 - $6,362 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes Generous Time Off : 15 paid holidays, vacation, and sick leave. Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage : Medical, dental, and vision options at low or no cost. Education Support : CSU tuition fee waiver for employees and eligible dependents. Optional Offerings : FlexCash, life and disability insurance, legal and pet plans. Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities. At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility and equal opportunity for all. Supplemental Information The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa).Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of theImmigration Reform and Control Act. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditional offered the position. SDSU is a smoke‑free campus. For more information, please click here . Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at View email address on click.appcast.io. #J-18808-Ljbffr California State University