Office Operations and Fiscal Compliance Lead (Administrative Analyst/Specialist Exempt II)

Office Operations and Fiscal Compliance Lead (Administrative Analyst/Specialist Exempt II) Job No: 562332 Work Type: Staff Locations: Southern California: San Diego Categories: Bargaining Unit: Unit 9 - CSUEU - Technical Support Services, Job Search Category/Discipline: Administrative, Appointment Type: Probationary, Time Basis: Full Time, Workplace Type (Exclude Inst Fac): On-site (work in-person at business location) Position Summary Career Services at San Diego State University is seeking an Office Operations and Fiscal Compliance Lead to coordinate the department's administrative operations, budget activities, and resource planning. This position serves as a central resource for the Career Services leadership team by monitoring state and grant-funded budgets, preparing reports and projections, coordinating procurement, and helping ensure that department resources align with strategic priorities. The role also provides operational and project leadership across the department. Responsibilities include improving administrative processes, coordinating facilities and technology needs, supporting onboarding and training, providing lead work direction to professional and administrative staff, and coordinating projects with campus offices and external partners. The position requires independent judgment, strong organizational skills, and the ability to analyze complex information and develop practical recommendations. Key Responsibilities Administer and analyze Career Services' state operating and grant-funded budgets, including monitoring expenditures, preparing forecasts, identifying potential issues, and developing recommendations. Coordinate procurement activities and work with the division budget office, SDSU Research Foundation, Procurement, vendors, and other administrative partners to resolve budget and purchasing matters. Lead day-to-day administrative operations, including office procedures, scheduling processes, facilities coordination, equipment needs, service requests, customer service, and front-desk operations. Evaluate administrative systems and processes, identify opportunities for improvement, and develop and implement procedures that support departmental goals and university requirements. Provide lead work direction to professional, administrative, and student staff by coordinating assignments, establishing priorities, providing guidance and training, monitoring progress, and reviewing work. Coordinate employee onboarding, ongoing training, professional development, and team engagement activities within Career Services. Lead and coordinate state-funded, grant-funded, and departmental projects involving Career Services staff, campus offices, the SDSU Research Foundation, and external partners. Why Join Us Support Career Services' work to help SDSU students and alumni explore career pathways, develop professional skills, gain experience, and connect with employment opportunities. Make a meaningful impact through work that strengthens department operations and supports student success. Collaborate with campus offices, community partners, and a multidisciplinary team on projects that advance Career Services' strategic priorities. Develop expertise in budget administration, operational planning, process improvement, staff development, and cross-functional project leadership. As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. Watch our video and imagine your future here: Working at the CSU. Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated Exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary Career Services supports the career development and employment success of SDSU students and alumni through career exploration, professional development, experiential learning, and connections to employment opportunities. The department collaborates with employers, campus partners, and regional workforce organizations to develop industry partnerships, align services with workforce needs, and create pathways from education to meaningful employment. For more information regarding Career Services, click here. Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Expertise in analyzing complex administrative and operational problems, evaluating their broader impact, anticipating potential issues, and developing strategic and practical recommendations. Ability to collect, analyze, integrate, and interpret budget, operational, and program information from multiple systems, funding sources, and administrative entities. Demonstrated consultative and facilitation skills and the ability to gain cooperation and consensus among internal and external constituent groups. Ability to handle potentially sensitive situations and information using sound judgment, discretion, and professionalism. Experience coordinating complex projects involving multiple stakeholders, priorities, systems, or administrative entities. Experience monitoring and analyzing departmental budgets, including tracking expenditures, developing projections, identifying potential issues, and preparing budget information for management. Preferred: A minimum of four years related experience. Experience working in a higher education, public-sector, or similarly regulated environment. Experience using enterprise budget, reporting, procurement, project-management, or administrative information systems. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($5,797.00 per month) . Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $5,797.00 - $8,445.00 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes Generous Time Off : 15 paid holidays, vacation, and sick leave. Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage : Medical, dental, and vision options at low or no cost. Education Support : CSU tuition fee waiver for employees and eligible dependents. Optional Offerings : FlexCash, life and disability insurance, legal and pet plans. Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by 10/19/2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee that was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at View email address on click.appcast.io. #J-18808-Ljbffr San Diego State University