Office Manager

Overview

We are seeking an enthusiastic, self-motivated Office Manager to join our professional support staff as an integral member of our Charlotte support team. The role, although part of our overall support function, will primarily focus on office manager responsibilities. The role will be based in Charlotte.

This position requires the ability to work well under pressure, manage the snack and beverage program, coordinate office access for vendors and visitors, manage conference room usage, support and setup for meetings and events. The ideal candidate must be a self-starter who is able to work independently, have strong interpersonal and verbal skills, take pride in the look and function of the office, and possess excellent time management. The environment is dynamic and to be successful the candidate must be adaptive and have a positive can-do attitude. This role requires working in office 4 days per week from 7:30am to 4:30pm.

We currently operate in a hybrid working model, whereby you will be required to work in-office 4 days per week.


Location(s): Charlotte, NC

Responsibilities

• Manage the snack and beverage program including daily setup, clean up and inventory management
• Support meetings and events including coordination with catering and housekeeping
• Coordinate the Facilities team on badge access for employees
• Manage parking assignments and validations tickets for the Charlotte office and be the point of contact with parking garage vendor
• Meeting room calendar management
• Provide general office support in partnership with the Head of Facilities, executive support, and events staff
• Collaboratively work across the organization in a team environment
• Problem solving in a proactive and independent manner
• Design and implement procedures and processes that are effective and efficient
• Work hours (7:30am to 4:30pm). In office 4 days per week

Qualifications

• 3-5 years of experience in an office manager role or similar
• Working knowledge of Microsoft Outlook (calendar and email management)
• Experience in Microsoft Office programs such as PowerPoint, Excel, and Word
• Ability to work hours 7:30am to 4:30pm in office
• BS/BA degree
• Excellent verbal, written, and interpersonal communication skills
• Strong attention to detail and accuracy skills
• Ability to work in a fast paced deadline driven environment
• Strong organizational, multi-tasking, prioritizing skills
• Ability to maintain and coordinate multiple projects / deliverables
• Independent thinker, team player, entrepreneurial spirit
• Reliable, professional attitude and willingness to carry out responsibilities in a cooperative work setting
• Strong people and soft skills and a proven record of building relationships
• Remain in stationary position for prolonged periods of time
• Operate computer programs and software
• Ability to communicate effectively with audiences in person and in electronic formats
• Day-to-day contact with others (co-workers and/or public)
• Ability to work in a collaborative business environment in close quarters with peers and varying interruptions.

Please note : This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future.

Compensation

Base Pay Range: $60,000 - $70,000

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary bonus programs, or other annual or non-annual incentive or sales plans.)

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Disclosure

We are an Equal Opportunity/Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status