Talent Acquisition Specialist

Talent Acquisition SpecialistGiga is building gigawatts of AI data centers to hasten a future of intelligence and abundance. We build data centers fast and at scale by combining the capabilities of an equipment supplier, engineering firm, general contractor, and real estate developer under one roof. Our team moves quickly and thinks practically. If you're ready to make an impact in an industry that matters, we're looking for people like you.We're looking for a Talent Acquisition Specialist to keep our hiring engine running smoothly. You'll own interview scheduling, candidate communication, and ATS hygiene so our recruiters and hiring managers can focus on finding and closing great talent. This is a high-volume, detail-heavy role. You'll be the person candidates hear from first and the person hiring managers rely on to keep every loop on track.This role is based out of our Houston office.As the Talent Acquisition Specialist, you'll be apart of the behind-the-scenes engine of our recruiting team. You'll support interview coordination and handle the admin details that keep hiring organized, accurate, and moving forward. That frees our recruiters and hiring managers to focus on finding and closing great talent. You'll also help shape a smooth, professional experience for every candidate.Interview coordinationHelp schedule panel interviews, case study stages, and onsite visits across multiple time zones and calendarsBuild and send interview itineraries, prep materials, and calendar invites to candidates and interviewersManage reschedules and cancellations quickly so no loop stallsCoordinate onsite logistics, including visitor access, travel, and expense reimbursement when neededCandidate experienceServe as the first point of contact for candidates from application through offerSend timely status updates, confirmations, and rejections using our Ashby email templatesTrack NDAs to candidates at the hiring manager stage and confirm they're signed before next stepsCollect candidate feedback and flag ways to improve the processATS and talent adminKeep Ashby clean and current: candidate stages, dispositions, scorecards, and job postingsChase outstanding interviewer scorecards so hiring decisions stay on schedulePost, update, and close job openings, and keep our internal recruiting tracker in sync with live postingsHelp process referral submissions and track referral bonus eligibilityOffers and onboarding handoffPrepare offer letters and offer packets, route them for approval, and track signaturesRun background check requests and track completionHand off new hires to People Ops with complete, accurate paperworkReporting and processPull weekly pipeline and time-to-fill reports for the recruiting team and leadershipDocument coordination workflows and help standardize templates and checklistsSupport employer brand efforts, including career fairs and industry eventsRequired1–3 years of experience in recruiting coordination, HR administration, or a similar high-volume admin roleHands-on experience with an applicant tracking system (Ashby, Lever, Greenhouse, or similar)Strong calendar management skills and comfort juggling 20+ active interview loops at onceClear, friendly written communication with candidates and senior stakeholdersHigh attention to detail and a habit of closing loops without being remindedDiscretion with confidential candidate and compensation informationBonus pointsExperience supporting technical, construction, energy, or data center hiringExperience in a fast-growing startup or scale-up environmentFamiliarity with LinkedIn Recruiter and e-signature toolsComfort using AI tools to speed up admin workWe value people who take ownership, raise risks early, communicate directly, and follow through. Incomplete information is part of the job. Make the best decision you can, document it, and adjust as the facts change. Move quickly on reversible decisions and take more care when security, safety, financial, employee, or customer risk is involved.BenefitsSubsidized health, dental, and vision insuranceEquity (options) in a rapidly growing startup401(k) with 4% employer matchUnlimited PTOParental leaveHealthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA)Commuter benefits, where applicableOpportunities to collaborate in person at periodic team and company on-sitesEqual Opportunity Employer StatementGiga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.