Administrative Assistant II

Provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge Greet and assist the public Answer the division’s phone line and direct or respond to inquiries Provide multitasking administrative support across division programs and units Set up meetings and hearings Process mail and payments Proctor in-person exams Plan, schedule, manage workflow, and make decisions affecting work procedures Review, research, process, and distribute incoming information, inquiries, and funds across electronic, paper, and phone formats Handle application intake for all programs and renewal cycles Issue attorney Certificates of Good Standing Assist with preparing, setting up, administering, and closing out the biennial Arizona Bar Examination Maintain accurate and current files and program records Support the Legal Service Innovations unit by communicating with applicants, maintaining application documents, and issuing licensure documents as directed Maintain confidentiality of program information and documents Requirements High school diploma or GED At least three years of administrative experience Thorough knowledge of Microsoft Word, including accurate typing, formatting, and merging documents Initiative and ability to organize and prioritize tasks Strong verbal and written communication skills Experience drafting and editing documents Professionalism in a challenging and diverse environment with minimal supervision Currently authorized to work in the United States on a full-time basis Travel level: none May be required to complete computer testing in Word, Excel, PowerPoint, Outlook, proofreading, and typing Core Competencies Demonstrates strong administrative support capabilities, including multitasking, document management, and effective communication. Proficient in Microsoft Word and experienced in handling confidential information and application processes. Highest-signal resume keywords Administrative Experience Microsoft Word Proficiency Strong Verbal Communication Document Drafting and Editing Confidentiality Management ATS Optimization Keywords Hard Skills Document Formatting Accurate Typing Application Intake Meeting Coordination Payment Processing Proctoring Exams Record Maintenance Information Distribution Research Skills Workflow Management Soft Skills Initiative Organizational Skills Professionalism Prioritization Written Communication Certifications & Qualifications High School Diploma GED Industry Keywords Certification and Licensing Legal Services Arizona Bar Examination Confidentiality Public Assistance Tools & Technologies Microsoft Excel Microsoft PowerPoint Microsoft Outlook Proofreading Tools #J-18808-Ljbffr Jobtailor