Legal Administrative Assistant (Hybrid)

Legal Administrative Assistant We are seeking a highly organized and proactive Legal Administrative Assistant to support our fast-paced, high-performing corporate legal department. This role requires exceptional attention to detail, a high level of responsiveness, strong communication skills, and the ability to handle confidential matters with discretion while managing multiple priorities in a dynamic environment. What You'll Be Doing (60% Legal Administrative Support) Handle daily administrative tasks for the legal department, including scheduling meetings, managing calendars, and coordinating travel. Prepare and submit expense reports on behalf of members of the legal department, including the General Counsel, Corporate Secretary, and other department attorneys. Weekly check for incoming physical mail for the legal department members and scan to recipients, and as appropriate, save to legal department electronic files. Assist with maintaining and organizing physical and electronic legal and litigation files. Assist with new outside‑counsel onboarding (requesting required information, documents, and engagement letters; initiating setup in SAP and Brightflag). Help collect accruals and follow up with outside counsel for quarterly updates and responses. Support maintenance of outside‑counsel contact lists and engagement records. Maintain master trackers (Smartsheet or Excel) for Legal Operations projects, templates, and workflows. Maintain Excel tracker of litigated matters and file matter documentation in corresponding SharePoint folders. Generate periodic reports (e.g., contract status/KPIs, policy‑review status) for leadership. Review and approve CSC annual‑report‑filing invoices under supervision. Generate monthly jurisdiction‑status reports from the CSC Entities platform to send to other departments as requested. Other administrative duties and special projects support as needed. Board of Directors Meetings Administrative Support (40%) Coordinate all logistical aspects of the board meetings including reserving hotel rooms, meeting space, and ground transportation; assisting board members with flights as needed; selecting caterers and choosing breakfast and lunch menus; arranging dinners including selection of restaurant and private room, and printing and coordination of table numbers, seating charts, name tags and place cards; work with facilities and IT departments to ensure all set up and technical needs are met at each meeting location. Process expense reimbursement requests for board members. Send calendar invites to board members, management, and others, as appropriate, for all board and committee meetings. Other duties to assist with Board meetings, as directed by the Corporate Secretary. Desired Skills and Experience 5 years of legal administrative or board support experience required. Experience coordinating complex calendars, meetings, travel arrangements, and cross‑functional communications preferred. Experience handling confidential and sensitive information with a high degree of professionalism and discretion. Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management and e‑signature systems (DocuSign, SharePoint, contract lifecycle management systems). Physical Requirements and Work Environment The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, and hear, and sometimes walk and stand. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs. This job operates in a professional office environment where standard office equipment such as computers, phones, printers, and scanners are frequently used. This position requires domestic and international travel up to 5% of the time. This position is preferred to be based in a hybrid work arrangement out of our Pleasanton or Plano offices. However, we may consider remote candidates for highly qualified individuals whose experience and skill set strongly align with the needs of the role. Relocation is not available for this position. Pay $70,800 - $105,000 per year Posted pay range is based on national average and may vary depending on geographical work location. Rewards at Simpson Strong‑Tie We recognize and reward employees with a carefully designed and comprehensive rewards package, including competitive compensation, quarterly bonuses or commission and first‑rate benefits. May exclude some positions, such as seasonal jobs. Quarterly Bonuses/Commission: You will be eligible for either a bonus or commission, paid on a quarterly basis. Benefits: We provide a wide range of benefits for eligible full‑time employees including: medical, dental, vision, retirement contributions, employee stock purchase and bonus plans, pay for holidays, vacation, sick days, funerals and jury duty, years of service awards, employee discounts, employee referral bonuses, charitable contribution matching, education reimbursement and more. Equal Opportunity Employer In keeping with our values and commitment to diversity, equity, and inclusion in our communities, we are an equal opportunity employer. This means that our employment decisions are based on your qualifications and merit, and our business needs. Background Check Please note all job offers are contingent upon a successful background investigation and drug test. Simpson Strong‑Tie's drug policy is based on Federal Law, and therefore will screen applicants for amphetamines, including methamphetamines, cocaine, phencyclidine and opiates. #J-18808-Ljbffr Simpson Strong-Tie