Office Administrator

Job Description

Job Description

We are seeking an Office Administrator to oversee a variety of daily operations ranging from highly technical to ordinarily routine. Successful candidates must be proficient in database entry and Microsoft Office (NO EXCEPTIONS). This is a multifaceted position requiring elevated computer skills and database knowledge, impeccable organization and the willingness to perform traditional routine office tasks.

Database/Computer Duties:

• Enter data from multiple sources in Project Management Software (ProCore)
• Scan, convert and edit Word and PDF documents.
• Utilize Excel to keep track of vehicles, hotel, inventory and employee information.
• Communicate through Microsoft Outlook and Teams.
• Use Procore, Microsoft and Adobe to generate and maintain monthly billing. (NO QUICKBOOKS).

Human Resources:

• Handle onboarding and offboarding of employees.
• Maintain Employee Directory in Excel (this includes hiring, benefits and training data).
• Coordinate and implement Employee Benefit Enrollments.
• Book and keep track of all employees travel through commercial website (Engine) and individually through hotel chain. 

Employee Training & Badging:

• Assist with setting up and tracking Employee OSHA training and Badging. 
• Maintain Safety Records in Excel, Word, PDF and Sharepoint.

Event Planning:

• Plan company events in coordination with GM.
• Schedule and organize Christmas gifts for customers.
• Organize Christmas party and all necessary items.
• Order company apparel

Administrative Duties:

• Assist General Manager and keep him informed on job and office issues.
• Manage all incoming phone calls, mail and deliveries (may include using a forklift).
• Maintain an orderly office, warehouse, and yard area (office supplies, copier, dumpster service, coffee service, HVAC vents, lights, etc.).

Qualifications:

• 2+ years clerical/administrative experience, preferably in the construction industry.
• Excellent computer skills with proficiency in MS Office products (Word, Excel, PowerPoint, etc.) and Database Entry and Adobe; proficiency test required.
• Ability to work in a fast-paced environment, multitask, and meet critical deadlines with accuracy and attention to detail.
• Ability to work effectively with all levels of project staff and leadership.
• Experience with payment requests and lien waivers preferred.
• Must be able to lift 25 lbs.
• Equal Opportunity Employer: We recognize the value of a diverse workforce.

\nCompany Description

Southeast Painters was founded in 1990 in Chattanooga, Tennessee as a commercial painting company. As the company grew, we began to evolve and began offering more services that our clients were needing. Today, we offer a wide range of capabilities to our ever-expanding customer base across the south and southwest. Not only do we bring experience to a project, but we are constantly training and keeping up with the latest products and innovations in the coating industry.

Company Description

Southeast Painters was founded in 1990 in Chattanooga, Tennessee as a commercial painting company. As the company grew, we began to evolve and began offering more services that our clients were needing. Today, we offer a wide range of capabilities to our ever-expanding customer base across the south and southwest. Not only do we bring experience to a project, but we are constantly training and keeping up with the latest products and innovations in the coating industry.