Onboarding Administrative assistant

Job Description

Job Description

Atomic Transport is seeking a candidate to fulfill our needs for a Logistics Onboarding Assistant position in our Chattanooga office. The primary function of this position will be to support our Onboarding Department by assisting with daily operations, maintaining accurate driver records, and supporting HR and recruiting-related administrative tasks.

Job Responsibilities

• Contact new hires to obtain missing paperwork and required information.
• Coordinate electronic HR onboarding and assist new hires with completing required onboarding documents.
• Add new hires and drivers to company systems and communicate additions or outstanding needs with other departments.
• Coordinate drug screens, paperwork collection, and other pre-hire requirements, including reviewing drug screen results for eligibility.
• Maintain, audit, and organize driver files to ensure all required documentation is complete, current, properly filed, and DOT compliant.
• Audit onboarding files to ensure all required documents have been received, completed, and filed correctly.
• File and organize HR and employee documentation for the HR Department.
• Scan, upload, and electronically organize HR, onboarding, and driver-related documents.
• Keep driver records updated with current licenses, certifications, medical documents, onboarding paperwork, and other required documentation.
• Collect and maintain information and data needed to create reports and internal communications.
• Assist with creating social media posts and recruitment-related content.
• Provide administrative support to the Onboarding and HR Departments and assist with other projects and tasks as assigned.
• Communicate professionally and timely with new hires, drivers, managers, and internal department
• Maintain confidentiality of employee, applicant, and company information.

Job Requirements

• Minimum of 1 year of experience in logistics, transportation, onboarding, HR administration, or a related field.
• Experience working with Tenstreet preferred.
• Experience using McLeod preferred but not required.
• Previous experience maintaining employee or driver files preferred.
• Knowledge of DOT compliance and driver qualification files preferred.
• Proficient with Microsoft Office, including Outlook, Word, and Excel.
• Strong computer skills with the ability to learn and navigate multiple software systems.
• Strong data entry and document management skills with a high level of accuracy.
• Excellent organizational skills and strong attention to detail.
• Able to manage multiple priorities and meet deadlines in a fast-paced environment.
• Able to work independently with minimal supervision while also working effectively as part of a team.
• Strong written and verbal communication skills.
• Professional and courteous when communicating with applicants, employees, managers, and other departments.
• Ability to maintain confidentiality when handling employee, applicant, and company information.
• Ability to speak, read, and understand English.
• Must maintain a valid driver's license.

\nCompany Description

Atomic Transport is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Company Description

Atomic Transport is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.