Parts Administrator

Job Summary We are seeking a detail-oriented Parts Administrator, also known as a Bilingual Billing & Parts Coordinator, for a direct hire opportunity in Ontario, CA. This role supports a busy Parts Department by handling billing, parts orders, inventory records, customer communication, and coordination between customers, vendors, warehouse teams, and internal departments. This is a great opportunity for someone who is organized, bilingual in English and Spanish, and enjoys working in a fast-paced logistics, transportation, or parts-related environment. The position offers steady work, hands‑on training opportunities, supportive leadership, and a collaborative team atmosphere where accuracy, communication, and customer service are highly valued. The ideal candidate will be comfortable balancing administrative work, customer support, order tracking, and billing follow-up while helping ensure parts are processed, shipped, and invoiced correctly. Key Responsibilities Process customer invoices, credits, purchase orders, and billing documents accurately and on time. Receive, verify, enter, and track parts orders while maintaining accurate inventory and parts records. Research and resolve billing discrepancies, pricing questions, customer inquiries, returns, exchanges, and warranty-related issues. Provide professional customer service in English and Spanish by phone, email, and in person. Coordinate with warehouse personnel, vendors, and internal teams to support timely order fulfillment, shipping, and delivery. Prepare shipping documentation, reconcile invoices with purchase orders and receiving documents, and generate billing, inventory, and parts sales reports. Compensation and Benefits Salary range: $47,840 to $49,500 per year. Job type: Direct hire. Location: Ontario, CA. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401(k), and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #J-18808-Ljbffr AppleOne Employment Services