Contracts Administrator

Job Description

Job Description

We are looking for an experienced Contracts Administrator to oversee technology-related agreements for a retail organization headquartered in Monrovia, California. This Long-term Contract position will guide contracts from initial intake through execution, renewal, and record maintenance while helping ensure strong operational controls. The role works closely with internal partners across IT, Legal, Finance, Procurement, and business teams to keep documentation organized, timelines on track, and contractual obligations visible.

Responsibilities:

• Oversee the daily coordination of the IT contract portfolio, maintaining accurate files and clear visibility into each agreement’s status.

• Support the preparation, review, routing, signature process, renewal, and modification of agreements such as MSAs, NDAs, SOWs, SLAs, and software licensing contracts.

• Maintain complete contract documentation and workflow records within Ariba to promote consistency and reliable recordkeeping.

• Monitor intake requests, approval steps, and contract progress through Jira and related tracking tools.

• Collaborate with Legal, IT, Finance, Procurement, and other stakeholders to move agreements forward efficiently and resolve process questions.

• Track expiration dates, renewal windows, notice requirements, and licensing commitments to reduce compliance risk.

• Assist with audit requests, reporting needs, compliance reviews, and validation of supporting documentation.

• Recommend and apply workflow enhancements that improve contract governance, efficiency, and administrative accuracy.

• At least 5 years of experience managing contracts, ideally within IT, SaaS, software licensing, procurement, or vendor management environments.
• Bachelor’s degree in Business, Legal Studies, Information Technology, or a related discipline; advanced legal education is a plus.
• Hands-on experience supporting the full contract lifecycle, including documentation control, renewals, amendments, and compliance tracking.
• Familiarity with procurement operations, vendor coordination, audit support, and contract administration best practices.
• Strong working knowledge of Ariba and Jira is highly preferred.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple deadlines effectively.
• Ability to work cross-functionally and communicate clearly with both business and operational stakeholders.
• Knowledge of contract negotiation concepts, bid-related processes, and pricing terms is beneficial.