Project Controls Administrator

Project Controls Administrator

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

The Project Controls Administrator supports the successful delivery of Capital Improvement Program (CIP) projects by ensuring accurate document control, efficient coordination, and strong administrative execution across the project controls team. This role is critical in maintaining organized, auditable records, supporting systems implementation (e.g., Unifier), and enabling seamless communication and collaboration across stakeholders.

Document & Systems Management

• Maintain and manage project documentation and records to ensure accuracy, completeness, and audit readiness.
• Facilitate and manage the flow and communication for processing documents for assigned CIP projects.
• Support onboarding and utilization of Unifier for CIP projects.
• Maintain and organize files within Box and other document management systems.
• Ensure quality control and consistency of project documentation.

Project Coordination & Administrative Support

• Coordinate scheduling of meetings, including logistics for non-airport project coordination.
• Manage meeting logistics, including food ordering and setup as needed.
• Book and coordinate travel arrangements for interviews and project-related activities.
• Assist with onboarding new hires, including equipment setup and system access requests.

Technical & Review Support

• Assist with Bluebeam review sessions, including setup, facilitation, and tracking of comments.
• Proofread construction documents and project control deliverables for accuracy and clarity.
• Support process tracking and adherence across project workflows.

Communication & Cost Awareness

• Communicate potential cost concerns or administrative inefficiencies proactively.
• Serve as a liaison to ensure smooth communication across team members and stakeholders.

Key Outcomes / Success Metrics

• Maintain clean, well-organized, and auditable project files and records.
• Quickly and accurately locate project documentation when needed.
• Enable efficient workflows through strong administrative and coordination support.
• Contribute to overall project quality and team effectiveness.

Here's what you'll need

• Integrity & Trust: Demonstrates honesty and high ethical standards.
• Organizational Excellence: Strong planning, prioritization, and time management skills.
• Proactive Mindset: Anticipates needs and acts ahead of issues.
• Resourcefulness: Able to adapt and find solutions in a fast-paced project environment.
• Team-Oriented: Embraces a "One Team" mentality and collaborates effectively.

Posted Salary Range: Minimum $60,000.00 Posted Salary Range: Upper $65,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $60,000.00 to $65,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Locations

Tampa - Florida - United States