Payroll Specialist

Payroll Specialist

Founded and family-owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. In addition to our field service and project skilled labor, Rhoads has expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads' capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state-of-the-art resources and a 100+ year legacy of leadership. As a member of the Rhoads team, you'll join a quickly growing team of energetic, skilled tradespeople and professionals who are committed to delivering exceptional products and services to our customers across every market we serve. We are building on our success across more than a century by continuing to grow an innovative company dedicated to building exciting careers. Come join our journey, and experience what it means to be Done Right with Rhoads.

We are currently looking for a Payroll Specialist to join our dynamic, fast-paced, and growing team. The Payroll Specialist is responsible for all aspects of payroll processing and reporting and verification of all timekeeping records of employees' hours worked as well as any deductions or withholdings required to comply with state and federal laws. In addition, the Payroll Specialist is responsible for benefits and human resource information systems administration and is responsible for reporting as needed for Compliance, HR, Operations, and Finance.

What You Will Be Doing

• Process weekly and monthly payroll, manual checks, and payroll corrections
• Prepares and submits Certified Payroll Reports for Prevailing Wage, Davis Bacon, and Service Contracts
• Administers payroll reconciliation, year-end budget, and financial reporting, and assists payroll company with year-end W-2s.
• Maintains employee set up of various components in payroll, benefits, and timekeeping information systems including employee earnings, job titles, deductions, garnishments, etc.
• Process biannual, multiple union rate increases in software systems and responsible for maintenance of fringe benefit set up in the payroll system.
• Administration of non-union and union weekly 401k reporting and monthly confidential payroll 401k reporting
• Administration of monthly union reporting for multiple unions and supports the finance department with audits.
• Process unemployment and employment verification requests and produces reports from multiple software systems to support the HR and finance department as needed.
• Administers the annual ACA reporting.
• Provides administration support to human resources function (e.g., record keeping, file maintenance, benefit system entry) and provides support to operations and finance departments as needed.
• Tracks employee seniority and PTO, enters PTO and holiday pay into timekeeping system, and creates, updates, and maintains annual PTO accrual spreadsheet and accrual allowances.
• Trains selected employees for use of all systems required for payroll processing and reporting.
• Customer Support:
• Respond to employee and client inquiries regarding payroll and operations finance related matters via phone, email or in person.
• Provide clear, accurate, and timely information on payroll and operations finance procedures, and regulations.
• Assist in resolving payroll and operations finance discrepancies and issues in a professional and efficient manner.
• Training and Documentation:
• Provide training support to employees and clients on payroll-related self-service tools and systems.
• Maintain detailed documentation of payroll processes, procedures, and best practices.
• Additional duties as assigned.

Your Background

• High School diploma or GED required.
• Bachelor's degree in accounting, finance, or related field preferred.
• 3+ years of payroll processing
• Experience with certified payroll, Davis Bacon, Prevailing Wage calculations, Service Contract Acts, and union payroll
• Familiarity with mJobTime, MS Dynamics SL, and Payroll 4 Construction (P4C)
• Knowledge of payroll compliance
• High degree of accuracy, attention to detail, strong analytical problem-solving skills, and mathematical skills required.
• Ability to handle sensitive and confidential information required.
• Ability to gather, verify, and analyze information from multiple sources and strong interpersonal skills essential.
• Microsoft Excel experience including familiarity with pivot tables, V-lookups, and data formatting and proficient in Microsoft 365

The Work Environment at Rhoads

• The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats and hearing protection is required.

What Rhoads Can Offer You

• Competitive health insurance packages
• 401k matching
• PTO

Our Location

• We are based out of The Navy Yard in Philadelphia, a reimagined industrial locale with more than 150 companies, 15,000+ people, 20 acres of parks, dining options, public art, and events throughout the year. Recognized as a leading model for repurposing military and industrial assets for a diversified modern economy, The Navy Yard has been dubbed "the coolest shipyard in America."

Rhoads Industries, Inc. is an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, and disability.