Recruiting Administrative Assistant

Recruiting Administrative Assistant

Nelson Mullins, an AmLaw 100 firm, is seeking a Recruiting Administrative Assistant to provide administrative and recruitment support to the Firm's Human Resources and Recruiting teams. The role is heavily focused on interview scheduling, candidate coordination, calendar management, recruiting documentation, and administrative support rather than traditional HR Generalist responsibilities.

The Recruiting Assistant will support the Firm's recruitment efforts by coordinating candidate activities, tracking applicant progress, and partnering with hiring attorneys and internal stakeholders throughout the hiring process. This role is responsible for scheduling interviews, meetings, and video calls through Microsoft Teams and Outlook Calendar, maintaining accurate recruitment data and electronic files, and ensuring consistency across internal systems and databases. The position will also draft, format, edit, and proofread recruitment-related correspondence and documents while providing general administrative support to the Human Resources, Recruiting, and Management teams. Success in this role requires strong organizational skills, effective communication, and the ability to manage multiple priorities while interacting professionally with internal and external contacts.

The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional attention to detail, and handle confidential information with professionalism and discretion.

Qualifications

• 2–4 years of experience in a law firm, professional services, or corporate environment, preferably supporting recruiting, human resources, or administrative functions.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and database management systems.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.