Administrative Assistant

Rapid Estate Liquidators & Auction Gallery is looking for an administrative assistant to join our team! Our ideal candidate has exceptional organizational skills and follow-through, can work independently, and has significant customer service experience. You will be working with the team to route incoming communications and acting as a liason between RELAAG and our customers, clients, and vendors. We are a small team, so you will be asked to help with other aspects of the business like researching items in the auction, writing listings, and assisting with pickups.

Administrative Assistant — Rapid Estate Liquidators & Auction Gallery

Primary Responsibilities

Provide day-to-day administrative support to the auction team before, during, and after sales

Answer phones and emails, respond to basic client inquiries, and route more complex questions appropriately

Assist with auction preparation including catalog organization, data entry, and document management

Enter and maintain accurate records for consignors, bidders, invoices, and payments

Coordinate paperwork related to consignments, condition reports, and post-sale follow-ups

Support invoice processing, filing, and light bookkeeping tasks as needed

Help keep the office organized and running smoothly during busy sale periods

Auction & Client Support

Assist with bidder registration and customer service during previews and auction days

Communicate clearly and professionally with consignors, buyers, shippers, and vendors

Help prepare shipping lists and coordinate basic logistics with our shipping partners

Track deadlines and follow up on outstanding paperwork or client responses

Skills & Qualifications

Strong organizational skills and attention to detail

Comfortable working with spreadsheets, email, and basic office software

Clear written and verbal communication skills

Ability to juggle multiple tasks and shifting priorities, especially around auction dates

Reliable, punctual, and able to work independently once trained

Previous administrative, office, or customer service experience preferred

Nice to Have (but Not Required)

Experience working in an auction house, gallery, estate sale, or similar environment

Familiarity with inventory systems, databases, or auction platforms

Interest in antiques, art, collectibles, or the auction industry in general

Work Environment

Fast-paced around auction cycles, quieter between sales

Small team where flexibility and teamwork are important

In-office role