Administrative Assistant

Orlando, United States | Posted on 04/15/2026

• Salary $16-$20 /hour (based on experience)
• City Orlando
• State/Province Florida
• Country United States

Job Description

McCloskey MechanicalContractors, Inc. is looking for an Administrative Assistant for the HVACService Department.

The following arerequirements and daily tasks that will be performed by the right candidate:

• Must be able to multi-task, withlittle direction, set priorities, and be detail-oriented andself-motivated.
  
• Support the Service Manager withdata compilation reporting, Excel spreadsheets and statisticalinformation.
  
• Have experience with MicrosoftOffice
  
• Maintain business continuity andflow of scheduled work.
  
• Write, edit, and proofreadcorrespondence and documents.
  
• Works as a team member onprojects, assignments, and tasks.
  
• Work with Contractors and ProjectManagers.
  
• Work with Government Liaisons.
  
• Have exceptional ability toproblem solve and make decisions independently and prioritize work flow.
  
• Remain calm and courteous whendealing with difficult situations involving customers and employees,solving issues, concerns and difficult situations.
  

Requirements

Requirements

• Applying forPermits and Scheduling Final Inspections; experience is a plus.
• GovernmentContract fulfillment and bidding process; experience is a plus.
• Demonstrateprofessional and interpersonal relationship skills.
• Report toNational Service Operations Coordinator.
• Scheduling andDispatching of Service Technicians using the Foundation data base.
• Answering phonecalls.
• Creating workorders, and working with Company Software for dispatching, creatinginvoices, etc.
• Demonstratestrong customer service problem solving skills and decision-making.
• Demonstrateskills showing initiative, personal responsibility, and accountability.
• Strong workingknowledge of managing two-way communications.
• Ability tohandle multiple tasks simultaneously and maintain composure under pressurein a fast-paced environment while meeting deadlines.
• Demonstratespeed and accuracy in the completion of tasks.
• Maintain a"can do" attitude.
• A team playerwho contributes and works with others to accomplish results.