Administrative Specialist

Senior Administrative Assistant Institution - The University of South Dakota Working Title - Senior Administrative Assistant Posting Number - CSA02779P Department - USD-Housing Physical Location of Position (City) - Vermillion University Housing is seeking a qualified candidate for the 12 month Senior Administrative Assistant position. The primary job responsibilities of this position include supervising student staff, processing payroll documents for over 100 department employees, coordinating with campus partners, managing housing email inbox, preparing and processing travel paperwork, and organizing data in Microsoft Excel, StarRez housing database, Banner and Blackboard. This position requires a working knowledge of Microsoft Office Products (Word, Excel, & Outlook), a high standard of confidentiality and professionalism, exceptional customer service skills, time management and organizational skills, attention to detail and the ability to work collaboratively as part of a diverse team. Knowledge of StarRez, Banner and USD policies and procedures is highly preferred. This position is not eligible for sponsorship, applicants must be authorized to work in the United States. Posting Date - 07/30/2026 Open Until Filled - Yes First Consideration Date - 08/06/2026 Advertised Salary - Starting rate of $19.60 Duration of the Term - 12 months Appointment Percent - 100 Work Hours - 8am-5pm Monday Friday with occasional weekend or evening hours. University Housing provides a safe, secure and holistic residential community and fosters education through co-curricular programming. We strive to offer well-maintained living-learning environments and assist students in fulfillment of their academic success. The University of South Dakota is home to nine residential facilities housing over 2,000 residents, including first year halls, upper class halls, and apartment/suite facilities. University Housing employs three master's level full-time Residence Hall/Area Directors, five administrative support staff, five graduate students, 61 Resident Assistants, 20 Desk Worker/Operations Crew, one Assistant Director and Director. Student Services provides wide array of educational and social opportunities, as well as guidance for students to learn and develop skills to be successful in a global society. USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin, or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse. Working Conditions Cognitive Requirements - Analyzing, Comprehend, Intense Customer Interaction, Multiple Priorities, Pace-fast, Perform calculations, Reading, Verbal Communication, Written Communication Protective Clothing/Equipment - None Physical Requirements - Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Repetitive Motion, Sitting for sustained periods of time, Use Both Hands, Walking Ability to utilize stairs to access 1st -4th floor in Standard halls. Sensory Requirements - Hearing, Speaking, Vision (With and without corrective lenses) Working Environment - Office Environment Documents Needed to Apply Resume Cover Letter Other Reference List