Office Administrative Assistant

01st June, 2026

Our retail client in Buffalo, NY, is seeking an Office Administrative Assistant to join their team!

This is an on-site/part-time or full-time/direct-hire position

Salary range based on experience: $19-$22/HR

Primary Responsibilities
As the Office Administrative Assistant , you will be the welcoming face of our organization and a key support partner across daily office operations. This role is ideal for someone who enjoys helping people, staying organized, and keeping an office running smoothly. While you will assist with some basic accounting tasks, no prior accounting experience is required - we're happy to train the right person.



Front Desk & Reception Responsibilities

• Greet visitors warmly, answer incoming calls, and direct inquiries to the appropriate team members.
• Manage the front desk to ensure a professional, organized, and welcoming environment.
• Handle incoming/outgoing mail, packages, and general office correspondence.
• Support customer inquiries by providing friendly, accurate information.

Administrative & Office Support

• Maintain office supplies, place orders, and coordinate with vendors as needed.
• Prepare documents, forms, and basic reports for internal use.
• Assist management with scheduling, filing, data entry, and general administrative tasks.
• Support special projects and crossdepartment needs as assigned.

Light Accounting Support (Training Provided)

• Assist with AP/AR entry, such as entering invoices or payments into the system.
• Prepare simple bank deposits and record checks received.
• Help with customer billing by generating monthly statements or updating account information.
• No prior bookkeeping experience required - just accuracy and willingness to learn.

Qualifications

• Prior administrative or front desk experience preferred.
• Strong customer service skills and a friendly, professional demeanor.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong organizational skills with the ability to multitask in a busy office environment.
• Excellent communication and interpersonal skills.
• Close attention to detail and reliability.

Attributes for Success

• You enjoy being the "goto" person who keeps the office running smoothly.
• You're proactive, dependable, and comfortable juggling multiple tasks.
• You take pride in accuracy and followthrough.
• You work well with others and contribute to a positive team environment.

Applicants must be authorized to work in the U.S.

We are an equal-opportunity employer. We do not discriminate in hiring or employment against any individual based on race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.