Accounts Payable Staff Accountant

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Job Title: Accounts Payable Staff Accountant

Employment Type : Salary (Exempt)

Department: Accounting

Reports to: CFO and VP of Finance

Job Summary:

Responsible for all A/P entries into financial software. Responsible for printing and processing all checks based on purchase orders and check requests from multiple bank accounts. Responsible for resolution of all A/P problems. Responsible for monthly reconciliations of multiple liability accounts including annual audit support. Must provide accounting support required to maximize department operations.

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• Responsible for the integration link between Quickbooks and Tradogram purchasing software.
• Review of Tradogram data entry for proper supporting documentation, appropriate approval chains, invoicing information, and account allocations.
• Updating of Tradogram information for check payment information, maintaining of supplier information and general ledger maintenance.
• Daily entry of A/P Invoices into Quickbooks.
• Print and process checks for approved invoices from multiple bank accounts as appropriate.
• Reconcile month end A/P aging report to General Ledger accounts payable balance and analysis of other G/L liability accounts.
• Preparation of credit card reconciliations.
• Research and resolve vendor statements arising from invoice processing.
• Record benefit transactions. Reconcile multiple insurance benefit statements and insurance liability accounts on a monthly basis.
• Prepare year-end 1099 reporting and maintain vendor I-9 records.
• Prepare A/P database for new fiscal year; prepare prior year vendor files for storage and prepare new files for new fiscal year.
• Assist with internal petty cash disbursements.
• Maintain internal bank cash levels; order cash shipments; reconcile cash disbursements from the operating account bank balance on a periodic basis.
• Maintain files and records of all licenses and permits.

Requirements:

• A Four-year degree in accounting or related field is required.
• At least two years working experience in accounts payable.

Skills:

• Familiar with Quickbooks financial software, Tradogram and Quickbooks/Tradogram integration.
• Ten key by touch a plus.
• Experience with the Microsoft suite of products including Outlook, Excel, Word and Power Point.
• Good organizational skills.
• Good communication skills both verbal and written.