Elementary School Office Assistant

Job Summary Position Title: Elementary School Office Assistant – full‑time, 12‑month position Salary: $18.00 – $20.00 per hour Responsibilities Manage day‑to‑day operations in the elementary school office, including opening and closing duties and supervising kitchen staff during lunch hours. Serve as the liaison between the elementary school and the Student Records Office. Respond to phone, email, and in‑person inquiries from students, parents, faculty, and visitors. Maintain student attendance data in myPueo and coordinate follow‑up with faculty and parents as necessary. Assist faculty with photocopying, laminating, and other clerical tasks. Oversight of recess supervision when a recess supervisor is absent. Prepare and distribute the monthly Sodexo lunch menu and support the Sodexo Manager in the student lunch program. Coordinate bus transportation and lunch needs for field trips. Generate a monthly birthday list for students, faculty, and staff, and notify the principal and 5th‑Grade Character Education teacher. Help plan and execute school events, including preparing activity proposals, facility requests, RSVP lists, and event communications via myPueo and the ES Newsletter. Ensure the office environment is clean, organized, and fully stocked with supplies. Collect, organize, and return faculty and staff keys at the end of each school year. Create student rosters, placards, and evacuation maps as needed before the start of school. Participate in school safety initiatives, report hazards, and model safe work behaviors. Maintain inventory of equipment and supplies and ensure their proper upkeep. Perform any additional duties assigned by the principal or the principal’s administrative assistant. Education and Experience Associate degree from an accredited institution and a minimum of two years of office experience (minimum requirement). Preferred: Bachelor’s degree and three or more years of office experience involving word processing, data entry, data management, and interacting with diverse groups. Candidate must be people‑friendly with children, articulate, organized, independent, energetic, flexible, and committed to the mission and goals of the school. Skills Excellent verbal, non‑verbal, and written communication skills. Proficient in Microsoft Office (Word, Excel, Outlook), Pages, and Google Docs. Ability to manage multiple tasks, prioritize responsibilities, and maintain high attention to detail. Work Schedule Full‑time, 12‑month position. Monday‑Friday, 6:45 am – 3:15 pm (40 hour workweek). Hours may vary during school events, occasional weekend work may be required with prior notice and additional pay. Physical Demands Walking (incl. uphill), stairs, standing, and occasional lifting of up to 25 pounds. Requires the ability to use a keyboard, read screens, and perform routine office tasks. Mental Demands Frequent interaction with students and adults, problem solving, data interpretation, organizational planning, and clear communication on a daily basis. Equipment Use Telephone, computer, printer, photocopier, laminating machine, and related office equipment. Working Conditions Indoor office environment most of the time. Occasional exposure to outdoor noise, extreme temperatures, and loud environments during events. Work Environment Reasonable accommodations are available for individuals with disabilities to perform the essential functions. Equal Employment Opportunity Statement Mid-Pacific Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, marital status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #J-18808-Ljbffr Mid-Pacific