Transaction Coordinator

Transaction Coordinator

Founded in 1971, Marcus & Millichap is a premier commercial real estate brokerage firm specializing in investment sales, financing, research, and advisory services. With a national platform spanning 80+ offices across the U.S. and Canada, the firm completed over 8,800 transactions in 2025, with $50.8 billion in sales volume. Our mission is to help our clients create and preserve wealth through exceptional real estate investment expertise and service.

The Transaction Coordinator supports the accurate and timely processing of real estate transaction documentation. This role is responsible for maintaining transaction records, coordinating with internal teams, and ensuring smooth documentation workflows. The base hourly range for this role is $30.66 $33.66 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.

Responsibilities:

• Pre-Listing
• Request Due Diligence from Client
• Abstract Due Diligence Material & Label Properly into Client Folder
• Abstract Lease & Provide to Marketing Team to Create Marketing Material
• Create Listing Agreement + State Legal Documents
• Listing
• Onboard Listing to MNET, Crexi, Costar, Personal Website
• Create Marketing Piece for LinkedIn & Email Database
• Order Title
• Confirm whether Lease has a ROFR, ROFO and Process
• Coordinate Process of Opening Escrow
• Escrow Timelines
• Contact Sheets
• Coordinate Third Party Orders (Phase 1, Survey, Zoning Report, Appraisal) & Coordinate Site Visits with Seller/Tenant
• Order / Request Estoppel + SNDA
• Follow Timelines to Make sure all parties are abiding by the contract
• Coordinate Process of Closing Escrow
• Submit Commission Demand
• Request / Update Insurance with Buyer + Lender Added as Additionally Insured
• Troubleshoot / Overcome Objections
• Process Tenant Notice Letter
• Process Rent Coordination w/ Buyer (If we represent buyer)
• Submit Closing Internally with Requested Documents
• Create Closing Marketing Piece for LinkedIn & Email Database
• Evaluation / Process Comps
• Identify Closed Comps and Abstract Necessary Data
• Identify On-Market Comps and Abstract Necessary Data
• Communicate with Listing Agents to Confirm Status
• Marketing Package, BOV, Team Brochure/Sales Flyer Creation & Design
• Social Media and Marketing Email Creation & Design

May perform other duties as assigned.

Qualifications:

• High school diploma required; an associate degree is preferred and considered a plus.
• Two (2) years of experience in administrative support, transaction coordination, or revenue operations.
• Proficient in Microsoft Office Suite, Excel & InDesign.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks under tight deadlines.
• Ability to maintain confidentiality and handle sensitive information
• Familiarity with real estate closing documents is a plus.
• This position will be part of an Agent Team. You will need a license.
• This position is part of an Agent Team and requires a valid real estate license.

Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.