Development Coordinator

Job Description Reporting to the Director of Development Services, the Development Coordinator conducts all gift and data entry and processing, and manages the acknowledgement system according to data entry protocols for St. Albans School’s constituent management database. Responsibilities Use and upkeep the constituent management database to ensure integrity and accuracy of information and utilization of robust and consistent protocols Ensure compliance with IRS regulations regarding charitable gifts and CASE Management and Reporting Standards (CMRS) Maintain integrity of constituent data: Execute annual database changes Update constituent records as needed in the constituent management software and adjunct applications (e.g., volunteer management systems) Conduct ongoing research to find lost and deceased constituents Distribute death notices and record constituents as deceased Maintain accurate paper files to substantiate constituent management data Enter gifts and produce timely receipts and acknowledgments Produce annual, monthly, and more frequent queries, lists, exports, and reports to support the work of the Development program With the Director of Development Services, manage and execute all routine data reporting for benchmarking purposes (NAIS, CASE, AIMS, AISGW, etc.) Serve as the Development Office’s liaison with the Business Office: Generate gift reports Execute monthly reconciliation Assist with end-of-year reconciliation, including with auditors Serve as the Development Office’s liaison with the Communications Office: Run reports for annual school directory Update all internal records (F/S) in RE and MySTA Assist Communications with reports for all‑school mailings and emails In partnership with the Director of Annual Giving: Query, export, and print mail‑merged solicitations Organize and maintain all gift paperwork filing Produce quarterly pledge reminders for all gifts (annual giving and non‑annual giving) Generate data and lists for the Annual Report Produce data for and assist in orchestrating mailings Help other team members process and record event reservations, manage attendee lists, and produce name tags Assist the Director of Development Services with prospect research Collaborate with Development staff colleagues to ensure the effective development of strong relationships between constituents and the School, educate constituents about the importance of philanthropic support, and communicate the School’s appreciation and impact of contributions Assist with administrative duties as requested by the Executive Director of Development Perform other related duties as assigned; the omission of specific duties does not preclude the supervisor from assigning duties logically related to the position Minimum Experience A minimum of 2 years of relevant experience. Education Bachelor’s degree preferred. Certifications N/A. Position Qualifications Understands and promotes best practices in independent school fundraising, including CASE’s Statement of Ethics and Principles of Practice for Fundraising Professionals at Educational Institutions and AFP’s Code of Ethics and Donor Bill of Rights Endorses the School’s mission and values and understands its history and culture Exhibits personal and professional integrity as well as respect for the confidentiality of colleagues and constituents Demonstrates self‑motivation, flexibility, problem‑solving, and commitment to innovation Displays cooperation, collegiality, and teamwork Exhibits excellent planning, prioritization, organization, multitasking, efficiency, and follow‑through in execution of responsibilities Shows dependability, punctuality, and high quantity, quality, accuracy, and timeliness of work produced Maintains a professional appearance and demeanor Demonstrates commitment to professional development and self‑improvement Has, or is willing and able to develop, proficiency in the use of technology: Raiser’s Edge database, Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Workspace, GiveCampus, Graduway, etc. Willingness to work mornings, evenings, and weekends as requested #J-18808-Ljbffr