Administrative Assistant & Testing Coordinator

Position SummaryThe Administrative Assistant to the College Counseling Office supports the Director of College Counseling and assists with the daily operations of a busy, student-centered office. This position also serves as the school’s AP and PSAT Testing Coordinator and works closely with students, families, counselors, faculty, and college representatives throughout the college counseling and testing process.This is an 11-month position with a work schedule of August 1 through June 30.Essential FunctionsServe as a welcoming and professional first point of contact for students, families, and visitorsSupport daily office operations, scheduling, and communicationMaintain student records and office systems, including SCOIR and Bright FuturesAssist with transcripts, school reports, application materials, and college application trackingCoordinate college visits, information sessions, and related eventsPrepare communications, reminders, and updates for students and familiesSupport students and families throughout the college application processCompile scholarship information for graduation programsHandle confidential student and family information with discretion and professionalismAP & PSAT Testing CoordinationServe as the school’s AP and PSAT Testing CoordinatorCoordinate AP and PSAT registration, ordering, scheduling, and communication through the College Board platformOrganize testing logistics, including room assignments, proctors, materials, accommodations, and testing-day operationsEnsure compliance with College Board policies, deadlines, testing security requirements, and accommodation proceduresMaintain accurate testing records and serve as the primary contact for AP and PSAT testing questionsPerform other duties as assigned in support of the College Counseling OfficeQualificationsBachelor’s degree preferred; equivalent combinations of education and relevant experience will also be consideredPrior administrative or office support experience required, preferably in an educational settingStrong organizational, communication, and interpersonal skillsAbility to manage multiple priorities and deadlines with attention to detailExperience working with confidential information and maintaining professionalismProficiency with Microsoft Office and database systems; experience with SCOIR, Bright Futures, or College Board platforms preferredAbility to work collaboratively with students, families, faculty, and administrators in a fast-paced environmentPreference may be given to candidates who meet the qualifications above and are able to coach or otherwise contribute to the broader school community through extracurricular involvement.Physical RequirementsAbility to sit, stand, walk, and move throughout the workdayAbility to use a computer and standard office equipment for extended periods of timeAbility to communicate effectively in person, by phone, and electronicallyAbility to occasionally lift and move materials weighing up to 15 poundsAbility to assist with testing setup and event coordination as neededAdditional InformationThis position may require occasional evening hours during testing periods, college events, or special programs. #J-18808-Ljbffr