Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing team in Ogden, Utah in a contract capacity with the potential to become permanent. This position supports day-to-day payment operations by ensuring invoices, vendor payments, and batch documentation are handled accurately and on schedule. The ideal candidate brings strong attention to detail, a service-oriented mindset, and the ability to work collaboratively in a fast-paced accounting environment.

Responsibilities:
• Sort and distribute incoming accounts payable documents, including invoices, statements, and returned payments, to the appropriate team members for timely processing.
• Prepare and manage outgoing vendor payments by paper check while following established controls and any special handling instructions.
• Examine accounting batch reports against required supporting records to confirm completeness and accuracy before approval.
• Approve payment batches within established processing timelines, including recurring hourly, daily, and weekly deadlines.
• Partner with accounts payable colleagues to investigate and resolve discrepancies uncovered during audit and review activities.
• Provide accurate and timely responses to questions and requests from both internal stakeholders and external vendors.
• Build positive working relationships across departments and with vendors to support effective payment operations.
• Contribute to process improvements and team initiatives that enhance workflow efficiency within the accounts payable function.
• Support departmental objectives by collaborating closely with team members and maintaining consistent service levels.

• At least 2 years of experience in accounts payable.

• Working knowledge of invoice coding, account coding, ACH transactions, and check run processing.

• Familiarity with internal controls and compliance standards, including SOX-related procedures.

• Proficiency with Microsoft Excel and Microsoft Word for reporting, tracking, and documentation tasks.

• Ability to read, interpret, and draft routine business correspondence with accuracy and professionalism.

• Detail-oriented approach with the ability to meet deadlines and manage multiple priorities effectively.