Executive Assistant

Job Description

Our client, a fast-growing AI startup, is seeking a highly organized and proactive Executive Assistant to directly support the CEO. This role operates at the center of a dynamic, product-driven environment and will play a critical role in optimizing the CEO’s time, communication flow, and day-to-day operations.

The ideal candidate thrives in a fast-paced startup setting, demonstrates strong judgment and discretion, and has experience supporting senior executives or partners.

Key Responsibilities:

Executive & Calendar Support:

• Manage complex, high-volume calendar scheduling and prioritize competing demands

• Coordinate internal and external meetings, including logistics, agendas, and follow-ups

• Act as a gatekeeper to optimize the CEO’s time and focus

Communication & Coordination:

• Draft, edit, and manage email communications on behalf of the CEO

• Serve as a point of contact for internal teams, partners, and external stakeholders

• Track action items and ensure timely follow-through on key initiatives

Operations & Office Administration:

• Support office operations, vendor coordination, and administrative systems

• Maintain organized records, processes, and documentation

• Assist with onboarding logistics and general office needs

Events & Special Projects:

• Plan and execute company events, offsites, and conferences

• Support cross-functional initiatives and ad-hoc projects as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

• 3+ years of experience supporting executives, founders, or partners

• Experience in a tech company or startup environment preferred

• Strong organizational skills with the ability to manage multiple priorities

• Excellent written and verbal communication skills

• High level of discretion and professionalism handling sensitive information

• Proficiency with Microsoft Office / Google Workspace tools

• Ability to operate independently in a fast-paced, evolving environment