ADMINISTRATIVE ASSISTANT II

ADMINISTRATIVE ASSISTANT II - 22010018 This is responsible work performing administrative and clerical duties. The administrative assistant is responsible for interaction with the court, court users, clients and staff, in person, via E-mail, mail, Quick Conference, fax, and telephonically; processing requests for transcripts and audio files; invoicing through Quick Books software; collections; electronic filing; tracking due dates; preparing Excel spreadsheets; drafting letters and memos using Microsoft Word; testing courtroom audio equipment; proofreading for punctuation, misspellings, and transcription and format errors. Work is performed under the supervision of the Digital Court Reporting Manager. Education, Experience, Licenses, Certifications, and Registrations Graduation from high school or possession of a GED. One year of college or vocational school education in office skills, bookkeeping, computer operation or a closely related field and one year of administrative and or clerical experience; or an equivalent combination of education, training and experience. Knowledge, Skills, and Abilities Knowledge of administrative and clerical procedures, office practices, and recordkeeping systems. Knowledge of court reporting operations, transcript processing procedures, and audio file management. Knowledge of invoicing, accounts receivable, collections procedures, and financial record maintenance. Knowledge of proofreading standards, including grammar, spelling, punctuation, formatting, and transcription accuracy. Monitoring deadlines and ensuring timely completion of assignments. Ability to communicate effectively, both orally and in writing. Knowledge of modern office equipment, practices, and procedures. How to Apply All applications must be emailed to View email address on click.appcast.io or by fax at View phone number on click.appcast.io and must include a cover letter and resume. The Sixth Circuit application can be downloaded from the Sixth Circuit website. Incomplete applications may not be considered. ADA Accommodation If you require accommodation to participate in the application/selection process, please call the ADA Coordinator at View phone number on click.appcast.io. The successful applicant will be required to undergo a criminal background check. The Sixth Judicial Circuit of Florida is an Equal Opportunity Employer. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.