AR Specialist

Job Description

Job Description

Accounts Receivable Specialist

We are seeking an experienced Accounts Receivable Specialist to join our accounting team. The ideal candidate will have strong experience managing a high-volume AR portfolio, excellent attention to detail, and the ability to work efficiently in a fast-paced environment. Experience with Gaviti and/or BlueSnap is a plus, but not required.

• Manage the day-to-day accounts receivable process, including a high volume of customer accounts and transactions.

• Generate invoices, process payments, and maintain accurate customer account records.

• Monitor outstanding balances and conduct collection activities to ensure timely payments.

• Perform account reconciliations and research discrepancies or payment issues.

• Communicate professionally with customers regarding invoices, balances, payment status, and account questions.

• Assist with cash application and accurately post payments to customer accounts.

• Prepare and maintain AR reports, aging reports, and other financial information as needed.

• Work closely with internal teams, including Sales, Customer Service, and Accounting, to resolve billing and account issues.

• Identify and escalate past-due accounts and assist with improving collection processes.

• Maintain accurate documentation and follow established accounting policies and procedures.

• 3–5 years of accounts receivable experience preferred.

• Experience working in a high-volume AR environment strongly preferred.

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred, but not required.

• Experience with Gaviti and/or BlueSnap is a plus, but not required.

• Strong Microsoft Excel skills are required; experience with spreadsheets, reporting, lookups, and data analysis is highly desirable.

• Strong understanding of accounts receivable processes, including invoicing, collections, cash application, and account reconciliation.

• Excellent attention to detail and organizational skills.

• Ability to prioritize and manage multiple accounts and deadlines in a fast-paced environment.

• Strong written and verbal communication skills.

Experience in distribution, manufacturing, trucking/transportation, logistics, or other high-volume transactional industries is strongly preferred. However, candidates with solid high-volume AR experience from other industries will also be considered.

The ideal candidate is a hands-on AR professional who is comfortable working with large volumes of transactions and customer accounts, has strong Excel skills, and can independently manage collections, reconciliations, and account issues. Experience with Gaviti or BlueSnap and a background in distribution, manufacturing, trucking, or logistics would make a candidate particularly strong, but these are preferred rather than required qualifications.