Registrar

Position Type:
Secretarial/Clerical/Registrar

Date Posted:
7/1/2026

Location:
WEST ASSOCIATE PRINCIPAL STUDENT SERVICES

Date Available:
26-27 School Year

Closing Date:
07/14/2026


REPORTS TO : Associate Principal of Curriculum

POSITION OBJECTIVE: The job of Registrar is done for the purpose/s of registering students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and providing general clerical support, information and/or direction as assigned.

MINIMUM QUALIFICATIONS:

1. Job related experience is preferred
2. Targeted, job related education with study in job-related area
3. Experience working successfully in a diverse, multicultural environment

REQUIRED SKILLS :

• Proficient in operating standard office equipment and relevant software
• Ability to prepare and maintain accurate records
• Strong problem-solving and decision-making abilities
• Basic math skills (fractions, percents, and ratios)
• Ability to read and interpret manuals and follow prescribed formats for writing documents
• Knowledge of codes, regulations, and laws related to student enrollment, graduation, and transfer
• Familiar with business telephone etiquette
• Understanding of board policies and district, state, and federal regulations/laws
• Skilled in scheduling activities, meetings, and events
• Ability to gather, collate, and classify data
• Proficient in using job-related equipment
• Flexible in working with others in diverse environments and situations
• Ability to analyze data using defined but varied processes
• Strong problem-solving skills for identifying issues and creating action plans
• Capable of adapting to changing priorities and working with diverse individuals
• Ability to maintain confidentiality and work with detailed information
• Works effectively as part of a team, under minimal supervision, and within time constraints
• Able to work with frequent interruptions while setting and managing priorities
• Clear reading, writing, and communication skills in English

PERFORMANCE RESPONSIBILITIES:

Student Records & Data Management

• Interprets transcripts of incoming students to transfer grades and semester credit hours into the student information system
• Maintains a variety of manual and electronic documents, files, and records (e.g., grades, transcripts, student information, databases, student requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements (including ISBE reporting).
• Manages the student information system to ensure accuracy and efficiency of student data
• Verifies student-related data to ensure accuracy of records
• Researches discrepancies in student records and ensures the accuracy of information.

Enrollment, Transcripts & Graduation Processes

• Performs enrollment and withdrawal activities in compliance with established requirements
• Processes a variety of documents and materials (e.g. transcripts, requests for student records, etc.) for the purpose of providing required information in response to requests from students, other districts, colleges/universities and/or employment agencies.
• Manages and distributes diplomas, transcripts, and graduation-related documents
• Supports development of graduation lists, ensuring students meet academic credit and assessment requirements

Communication & Reporting

• Collaborates with internal personnel and external entities (e.g., other administrators, school counselors, parents, students, faculty, support staff, public agencies, security office, etc.) for the purpose of implementing and/or maintaining services and programs.
• Prepares standardized documents and reports to communicate information to other parties and agencies)
• Informs appropriate personnel of possible student course deficiencies to assist in meeting course requirements

Professional Development & Operational Support

• Attends department meetings, in-service sessions, workshops, and seminars to gather and share necessary information
• Attend evening family nights including graduation and support evening program and agenda
• Performs other related duties as assigned to ensure efficient and effective functioning of the work unit pertaining to District 219.

TERMS OF EMPLOYMENT : 260 day working calendar

WORKING CONDITIONS : The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

SALARY RANGE : S5

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The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Niles Township High Schools District 219 is an equal-opportunity employer . It is the policy and practice of District 219 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 219 ensures equal employment opportunities regardless of race, creed, sex, sexual orientation, color, national origin, religion, age, or handicap.

Attachment(s):

• Registrar (2).pdf
• Support Staff Salary and Fringe Benefits.pdf