Tender and Project Procurement Specialist

Job Title : Tender and Project Procurement Specialist

Location : Raleigh, North Carolina, US Headquarters Office

Work Arrangement : Hybrid – minimum 2 days per week in the Raleigh office; remote on other days, with flexibility to be onsite as needed

Work Hours : Average 40 hours per week, with flexibility to work additional hours as needed to support business requirements

Travel : Very possible; less than 20%

Contract Opportunity : 12 Months, Possibility of extension or conversion to FTE based on performance and business needs

Position Overview

Lead end-to-end tender and project procurement for large-scale EPC programs, from pre-bid strategy through execution and closeout. Own the Tender Sourcing Plan (TSP) and Project Procurement Plan (PPP), drive On-Time Delivery (OTD) for long-lead and critical-path equipment, and ensure cost, schedule, quality, and compliance targets are met.

Operate in a high-volume, fast-paced, multicultural environment and actively partner with Sales, Engineering, Project Controls, Construction, Quality, Legal, Finance, Transportation, Trade & Logistics, and global category teams to deliver reliable and sustainable power infrastructure.

Key Responsibilities

1. Tender Phase (Pre-Award)

• Embed Supply Chain into tender strategy by developing sourcing approaches, preliminary supplier lists, and should-cost estimates aligned with the bid schedule and risk profile.
• Issue compliant RFIs and RFQs in accordance with the sourcing strategy and perform techno-commercial evaluations with Engineering and Sales.
• Provide pricing, lead-time, logistics, inspection, and risk inputs to proposals, documenting supplier assumptions, alternatives, and value engineering options.
• Ensure tender compliance with corporate SCM policies, category strategies, and delegation of authority.
• Build and own the Tender Sourcing Plan (TSP).

2. Project Procurement Planning & Execution (Post-Award)

• Build and own the Project Procurement Plan (PPP).
• Develop the procurement schedule with the Master Scheduler using Primavera P6, linking engineering deliverables to purchase-order placement, manufacturing milestones, FAT/SAT activities, and shipping windows.
• Anticipate, mitigate, and communicate delivery risks related to supply, capacity, geopolitical conditions, logistics, and quality; define triggers, mitigations, and recovery paths.

3. Sourcing, Contracting & Supplier Management

• Support Category Management, as required, with RFQs, supplier follow-up, and communications for project-specific materials and services.
• Support Category Management in negotiating price, liquidated damages, warranties, Incoterms, payment milestones, performance guarantees, documentation and ITP requirements, and other commercial terms.
• Support Category Management in managing supplier relationships in partnership with regional, North America, and global teams, aligned with framework agreements and sustainability goals.

4. Expediting & On-Time Delivery

• Implement tiered expediting plans for critical packages; conduct shop visits and status reviews; validate capacity, materials, and sub-tier performance.
• Track milestones including drawing approvals, material release, fabrication, coatings, assembly, testing, packing, and ship readiness.
• Drive recovery plans for schedule slippages through split shipments, alternate routings, and parallel documentation.
• Support the Transportation, Trade & Logistics Manager with bookings, customs, and site-delivery sequencing.
• Publish weekly look-ahead and OTD dashboards.

5. Supplier Quality & Documentation

• Coordinate with Quality on Inspection and Test Plans (ITPs), witness and hold points, Factory Acceptance Testing (FAT), Site Acceptance Testing (SAT), and NCR/SNCRP closure.
• Ensure compliance with applicable standards, such as ISO 9001 and ASME, ASTM, API, or EN standards, depending on scope.
• Prevent documentation delays by actively managing drawing submittals, drawing approvals, and other required deliverables.

6. Cross-Functional Integration & Change Control

• Serve as the primary SCM interface to Sales, Engineering, Project Management, and Site teams, communicating relevant project information to the broader SCM and Transportation, Trade & Logistics team.
• Understand commercial requirements and communicate associated risks to Category Management and Transportation, Trade & Logistics teams.

7. Reporting, Analytics & Governance

• Publish weekly procurement dashboards covering OTD, progress against the baseline S-curve, expediting priorities, and risk heatmaps.
• Drive continuous improvement through supplier quality, corrective actions, and KPI reviews.

Required Qualifications

• Bachelor's degree in Supply Chain, Engineering, or a related field; 8–10 years of relevant experience may be considered in lieu of a degree.
• Five or more years of supply chain or procurement experience in project environments such as EPC, grid automation, utilities, industrial, or similar businesses.
• Proven track record managing large-scale procurement plans.
• Demonstrated success driving critical-path OTD of at least 95% through rigorous expediting and recovery planning.
• Hands-on exposure to supplier quality processes, including ITPs, FAT/SAT, and NCR/SNCRP.
• Proficiency with ERP systems such as SAP or Oracle, scheduling tools such as Primavera P6 or MS Project, and analytics tools such as Power BI or Excel.
• Fluency in English, written and verbal, and willingness to travel as required.

Preferred Qualifications

• PMP, CPSM, CSCP, or Lean Six Sigma Green Belt certification.
• Experience with global logistics, customs compliance, and supplier development.
• Familiarity with equipment specific to PGGA technology, solutions, services, and market offerings.

Core Skills & Behaviors

• Assertive and proactive, with the ability to perform effectively with limited information and ambiguity.
• Large-scale project procurement management, including executable TSPs and PPPs aligned with the critical path and project objectives.
• OTD and expediting excellence through data-driven milestone control, proactive recovery plans, and supplier development.
• Supplier quality mindset, with robust ITPs, documentation discipline, and effective NCR/CAPA closure.
• Highly organized, with strong prioritization, clean data management, and clear dashboards.
• Flexible and creative thinking.
• Clear communication, effective influence and escalation, stakeholder alignment, and executive-ready updates.
• Strong analytical and problem-solving skills.
• Ownership and entrepreneurial drive, acting with urgency in a high-volume, fast-paced, multicultural environment while remaining team-oriented and results-focused.

Key Performance Indicators (KPIs)

• Critical-Path OTD: At least 95%.
• Cost: Savings and cost avoidance.
• Quality: NCR and SNCRP development and tracking.
• Schedule: Variance to the procurement plan within target.
• Expediting: Recovery plans meeting project requirements.
• Supplier Performance
• Compliance and Data Integrity

Tools & Systems

• ERP: SAP
• Planning: Primavera P6 and MS Project
• eSourcing / Contracting: Ariba
• Analytics / Collaboration: Power BI, Excel, SharePoint, Smartsheet, and Teams
• Quality / Inspection: Auditing, NCR systems, SNCRP, and supplier portals