Senior Executive Assistant

Full Time

4502 Medical Dr.

Clerical

Day Shift

$22.10 - $38.25

Are you an experienced administrative professional who thrives in a fast-paced executive environment? University Health is seeking a highly organized, detail-oriented Executive Administrative Assistant to provide critical support to senior leadership within our Strategic Planning department.

In this influential role, you will serve as a trusted administrative partner, helping coordinate key organizational initiatives, supporting executive operations, and assisting with board-related activities that help shape the future of healthcare in our community.

What You'll Do

* Provide skilled and efficient administrative support and office management assistance for a senior member of the Executive Staff.

* Manage calendars, business records, payroll deadlines, travel arrangements, expense reports, office correspondence, and supply budgets.

* Coordinate and support Board meetings, public hearings, facility tours, and visits from public officials and community leaders.

* Record proceedings of public meetings and maintain historical records related to Board activities, policy issues, licensure, and long-range planning.

* Support the Policy Review Committee and oversee administrative activities associated with the development and implementation of system-wide policies.

* Serve as a resource for patients, families, and staff by assisting with customer service and patient satisfaction concerns.

* Protect confidential information and exercise sound judgment in all interactions.

* Assist with office process improvement initiatives and provide guidance on standard business software, electronic mail systems, and computer-based calendars.

* Collaborate with employees, physicians, Board members, public officials, and community stakeholders while maintaining the highest standards of professionalism and customer service.

Qualifications

Required Education & Experience

* Two years of college education or business school.

* At least seven years of experience in secretarial positions.

Preferred

* Bachelor's degree in Business, Management, or a related field.

* Experience in a hospital/medical and/or local government environment.

Required Skills

* Exceptional organizational skills and attention to detail.

* Ability to prioritize responsibilities and meet deadlines in a dynamic environment.

* Ability to type 80 words per minute.

* Expert-level knowledge of computer business software and standard office technology.

* Strong communication, diplomacy, and interpersonal skills.

* Ability to maintain confidentiality and exercise mature judgment and discretion.

* Must read, write, and speak English.

* Ability to read, write, and/or speak Spanish is desirable.