Executive Assistant

Executive Assistant

Project Overview: Responsible for aiding, advice or support for the efficient and effective management and operation of the organization's activities and daily functioning. Job Functions & Responsibilities:

• Perform administrative functions for the Business Unit. Responsible for coordination and oversight of all materials to be approved by these offices.
• Maintain an accurate up-to-date calendar for the Business Unit head. Make travel and lodging arrangements, perform expense reporting and schedule important daily meetings including independently determining priority for conflicting schedules.
• Ensure overall compliance and adherence to the guidelines, requirements of the NYPA administrative policies.
• Screen and respond to phone calls and email as appropriate.
• Coordinate Business Unit meeting arrangements including agendas, notes and follow-up.
• Responsible for the coordination of office space, tracking and planning.
• Review, prioritize and independently respond, where appropriate, to Sr. Management's email. Compose memos, transcribe notes, research and create presentations.
• Make travel arrangements and track appropriate approvals and resulting expenses.

Skills:

• Proven ability to independently exercise sound judgment and take initiative.
• Proficient in Microsoft office programs including Excel, Word, PowerPoint & Outlook.
• Excellent ability to organize, multi-task and be detail oriented.
• Ability to proofread and edit documents with attention to detail.
• Recognize and maintain confidential information.
• Ability to operate effectively in a fast-paced environment with little supervision.
• Capable of building strong relationships with other individuals and departments to accomplish tasks and achieve goals.
• Ability to plan and coordinate major projects.
• Strong ability to manage time efficiently to undertake a variety of assignments.

Education & Certifications:

• 4-year degree preferred.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.