Office Specialist

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32). Position Information Position Title: Office Specialist Requisition Number: H00304P Position Category: Hourly/Work Study Campus Location: Weber State University - Ogden, UT Hours per week: Approx 20/week Months per year: 12 Pay Grade: Hourly Pay Rate $14.50 Job Summary/Basic Function Individual will help maintain various aspects of the Office of Undergraduate Research (OUR) and serve on the editorial board for ERGO, Weber State University’s Undergraduate Research Journal. Office responsibilities include: track student grant spending while ensuring that students and faculty follow university policies and procedures, assist students in booking travel arrangements, manage the OUR website, manage office and director’s P‑cards, organize files, assist in OUR special events, communicate undergraduate research requirements and policies to students and faculty, and assist students and faculty in various aspects of their student grant spending process. Other duties or tasks may be assigned on an as‑needed basis. As an editor for ERGO, the individual will be responsible for processing article submissions, assigning reviewers, and assisting with editing and formatting for article publication. Required Qualifications Secretarial and/or clerical experience and experience using PC applications and software. Ability to conduct day‑to‑day office management which included but is not limited to budget reconciliation, accounting, excellent record management, phone and email skills, office supply ordering, and more. Ability to work with students and faculty in a professional manner and follow university procedures and policies and maintain confidentiality of student information. Preferred Qualifications Seeking applicants with strong writing and editorial skills, who are proficient in the use of PC and software applications (Windows, Microsoft Word, Excel, Front Page, GroupWise, Adobe Indesign, etc.). Excellent organizational skills, ability to multitask, excellent interpersonal, oral and written communication skills; ability to collaborate and establish effective working relationships with faculty, staff, and administration; ability to meet deadlines and work accurately despite interruptions. Conduct office affairs in a professional manner while working with minimal supervision. Application Instructions To apply, complete the online application and attach a resume, cover letter and the names and contact information for three references. If you are hired, please keep in mind that you will need to complete the appropriate payroll and HR documents prior to beginning work. The screening of applicants will begin immediately and will remain open until filled. Physical Activity of this position Standing, particularly for sustained periods of time, moving about to accomplish tasks, particularly for long distances or moving from one work site to another, using upper extremities to press against something with steady force in order to thrust forward, downward or outward, using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion, lifting, raising objects from a lower to a higher position or moving objects horizontally from position‑to‑position, operating, activating, using, preparing, inspecting, placing, detecting or positioning, expressing or exchanging ideas, those activities in which they must convey detailed or important instructions to other workers accurately or quickly, and ability to receive detailed information with or without assistance. Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work. Visual acuity requirements including color, depth perception and field of vision. Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection). The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). Supplemental Questions * How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Documents Needed to Apply Required Documents Resume Cover Letter List of References with Contact Info Optional Documents — (none listed) #J-18808-Ljbffr