Payroll Analyst

Job Description

Job Description

Department Overview  

Global Compensation provides compensation services to U.S. Foreign Service employees, Department of State Civil Service employees and Locally Employed (LE) staff. They provide both American and LE Staff payroll services for U.S. Agencies Overseas and Annuity services for Foreign Service Retirees. With locations in Charleston, South Carolina and Bangkok, Thailand, Global Compensation manages one of the most complex compensation environments in the world, providing compensation services in 180 countries and 140 currencies. Services include time and attendance, payroll, annuity payments, customer support, withholding adjustments, benefits, record keeping and reporting for our employees working domestically and overseas at our Embassies and Missions. Global Compensation’s primary goal is to provide world-class compensation services to its customers. 

The U.S. Department of State (DoS), The Bureau of the Comptroller and Global Financial Services, Charleston has a requirement for a Compensation Analyst in the Office of Global Compensation. The Compensation Analyst position will be responsible for payroll processing, analysis, auditing and monitoring of payroll in the office of American Pay Processing.

Job Responsibilities

The compensation Analysts’s primary responsibilities are T&A reporting (bi-monthly), pay calculation, individual leave accounts, allotments of pay, and other individual pay matters. The compensation Analyst will support one or more of the Payroll Teams listed below:

• Common Team 
• Benefits/Entry on Duty Team 
• Alliances Team
• Leave Team 
• Separations Team
• Remaining Deductions/Additional Entitlements Team

Duties for each Payroll Team include but are not limited to the following:

• Receive, research, analyze, and process specialized pay actions
• Responsible for accuracy of calculating and processing Time and Attendance into various proprietary financial systems, ensuring timeliness and accuracy of information. This includes working accounts by organization or country code by processing a variety of transactions which affect pay, leave, taxes, benefits and other deductions. 
• Verify the validity of personnel actions and personal service contracts/agreements prepared by serviced Embassies, rejecting those who are not properly completed or in accord with existing personnel law, regulation and advises post personnel offices of the deficiencies and corrections needed to affect the action. 
• Answer questions via e-mail from employees regarding payroll matters (pay, deductions and related matters). 
• Audit, analyze, and reconcile reports or accounts make adjustments which are largely retroactive in nature. More difficult adjustments may require extensive record searches and involve correction of accounts. 
• Perform manual calculations when deemed necessary to verify year-to-date adjustments and corrections when the calculations cannot be performed through the automated payroll system or other financial systems as required.
• Research, correct and determine the cause of erroneous payments and timely clearing of domestic and overseas T&A rejects.

Security Clearance Requirement

All contractors supporting this Department must be able to either possess or obtain a security clearance of Secret . 

Minimum Requirements

• A four-year degree from an accredited university or college is preferred. 
• Experience reviewing and processing days in accounting or payroll systems and running reports is preferred. 
• Must have payroll processing experience.
• Experience processing Time and Attendance preferrable.
• Must be able to work on several tasks simultaneously and to work independently without any higher-level coordination or direction for day-to-day activities. 
• Candidates with active Secret Clearance is preferred (must have the ability to obtain a government security clearance)

Work Schedule  

The employee will work an 8-hour shift, Monday – Friday, between the hours of 6:15 am to 6:00 pm with a non-compensated lunch (See your Assistant Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Leadership. This is a 100% on-site position.