Day Camp Administrative Coordinator

The YMCA of Pierce and Kitsap Counties is seeking a Day Camp Coordinator specializing in Administration to join our team!


The YMCA focuses on empowering people in all forms, by improving health and well-being and inspiring action in and across our neighborhoods.


This position supports the work of the Y, a leading non-profit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility.


As a Day Camp Administrative Coordinator, you will assist in the overall administration and operation of summer day camp program under the direct supervision of the Day Camp Director.


This part-time position requires up to 29 hours per week including Sundays. This role balances working with camp families, campers, and staff, and administrative tasks such as tracking registrations, sending emails, and creating rosters and signage.


Key Responsibilities:

• Coordinate ordering of summer supplies.
• Incorporate weekly themes into camp communications and signage.
• Provide resources and new programming ideas for camp program.
• Ensure weekly calendars are submitted in advance to camp director and available on the first day of the week.
• Coordinate all parent communication including Camper Enrollment Forms and attend to all parent concerns ensuring appropriate communication and follow up.
• Facilitate camper check in and manage camper t-shirt distribution
• Create and monitor weekly staff schedules and rosters to maintain proper ratios.
• Provide lunch coverage for camp counselor staff daily
• Provide support and advice related to working with children's behaviors and interests.

Qualifications:

• Commitment to valuing and promoting diversity and contributing to an inclusive working and learning environment.
• Minimum one-year experience in performing administrative tasks and using computer-based systems
• Positive attitude and previous experience with children and diverse populations.
• Knowledge and skills in day camp program activities and related equipment set-up
• Able and willing to complete online Child Abuse Prevention training on first day, and other online and in-person training as required
• Must be able to pass Background and Reference checks (in accordance with the WA State Fair Chance Act).

Wage: $20.06 to $21.03 per hour,(Compensation is determined based on relevant experience, skills, and qualifications, with most new hires starting between the minimum and midpoint of the posted wage range)

Hours: Part-Time, Seasonal


Location: Haselwood Family YMCA, Silverdale, WA


Benefits:

• Ability to apply as an internal candidate to a year-round, Full or Part-Time position
• Build lasting connections and employment experience
• Accrue Paid Sick Leave at 1.23 hours for every 40 hours worked

Ignite your Passion, Live the Y Cause, and Join our Team! To apply visit our website at


The YMCA of Pierce and Kitsap Counties is committed to diversity and inclusion throughout our organization and is an Equal Opportunity Employer - Women/Minority/Veteran/Disabled

Day Camp Coordinator Job Description

Position Summary

The Day Camp Coordinator will assist in the overall administration and operation of summer day camp program under the direct supervision of the Youth Program Director. Assist with the supervision of day camp leadership, unit leaders and camp staff and provide weekly feedback and daily support, administer quick checks and day camp assessments, and help incorporate weekly themes into camp. Provide a quality experience to children and parents that focuses on the YMCA values: caring, honesty, respect, and responsibility.

Key Responsibilities
• Assist in planning and implementing camp interviews, events, trainings, and meetings.
• Coordinate ordering of summer supplies.
• Incorporate weekly themes into camp and ensure curriculum and programming for assigned camps is submitted in advance and executed daily.
• Provide resources and new programming ideas for camp program.
• Create and monitor weekly staff schedules to maintain proper ratios.
• Provide leadership, recognition, and mentoring to all camp staff.
• Visit camp programs to maintain high quality operations including safety, fun and programming.
• Provide support and advice related to working with children's behaviors and interests.
• Complete staff and program evaluations.
• Monitor weekly budget, make recommendations and adjustments accordingly.
• Meet performance measurement by telling the Y story and raising charitable dollars to fulfill our mission.
• Assist staff leadership team in reaching campaign goals through recruiting campaigners, making personal asks and supporting branch events.
• Cleaning and sanitation protocols will be required of all staff.
• Staff will be responsible for frequent touchpoint cleaning and sanitizing in specific areas.
• Staff are expected to adhere to all safety protocols and procedures, including the use of PPE.
• Embraces and actively promotes an inclusive and equitable work environment.
• Other duties as assigned.

Qualifications, Skills and Abilities
• Commitment to valuing and promoting diversity and contributing to an inclusive working and learning environment.
• Minimum one-year experience in summer day camp.
• Positive attitude and previous experience with children and diverse populations.
• Knowledge and skills in day camp program activities and related equipment set-up, and the ability to instruct participants in age appropriate techniques.
• Complete online Child Abuse Prevention training on first day. Complete other online and in-person training as required.


Working Conditions/Physical Demands
• Regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl.
• Must frequently lift or move up to 50 pounds and occasionally lift or move a higher amount.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Occasionally may need to plan and participate in programming outdoors.


Employee Acknowledgement

This job description indicates the general nature and levels of work, knowledge, skills, abilities and other essential functions expected of this position. This document is not an exhaustive list and other duties, responsibilities and activities may change or assigned at any time with or without advanced notice.


This job description does not constitute a contract of employment and the YMCA of Pierce and Kitsap Counties may exercise employment-at-will rights at any time.

By signing below, you are acknowledging that you have read the document in its entirety and that you understand the requirements, essential functions, and job duties of this position. Further, you acknowledge that you are able to perform the duties of the position with or without reasonable accommodation(s), and that should you need assistance, that you are responsible for notifying your Director, Executive Director, and/or Human Resources.