Executive Assistant (New York)

$125k

Full-time

Confidential Asset Management Organization

Executive Assistant to the CEO

Company: Confidential Asset Management Firm Location: Midtown Manhattan, New York, NY Compensation: $125,000

About Us

We are a well-established asset management firm based in Midtown Manhattan. Our firm's identity is being kept confidential at this stage of the search.

Position Summary

We are seeking an experienced Executive Assistant to support our CEO's business and personal calendar and administrative needs. The ideal candidate is well-spoken, self-sufficient, and extremely organized, with excellent judgment to prioritize multiple and potentially competing requests in a fast-paced environment.

Key Responsibilities

Coordinate internal and external meetings with timely, accurate logistics, communication, and follow-up
Arrange domestic and international travel, understanding both business agenda and personal preferences, including restaurant and business entertainment suggestions and reservations
Prepare monthly expense reports, identifying and resolving discrepancies
Proactively check in with the CEO and broader internal support team
Screen communications — reading, researching, collecting, prioritizing, and routing correspondence with professionalism
Maintain accurate contact information in Outlook and the CRM database
Maintain strict confidentiality regarding CEO, client, and company information
Support personal and special projects as directed

Qualifications

5+ years of Executive or Personal Assistant experience, preferably in Financial Services or Professional Services (consulting, law, advisory, etc.)
Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Highly organized with strong attention to detail and accuracy
Exceptional verbal and written communication skills
Proactive and self-motivated; able to anticipate the needs of others
Skilled at juggling multiple assignments and prioritizing with a sense of urgency
Comfortable managing competing demands, change, delays, or unexpected events
Able to follow established processes while identifying opportunities for improvement
Self-starter who works well independently and collaboratively across teams
Positive, enthusiastic approach to work
High degree of professionalism; performs well under pressure
Punctual and 100% dependable
Resourceful, with the ability to anticipate problems and develop calm, efficient solutions
Trustworthy, with discretion in handling confidential and sensitive information
Respectful, dependable, and ethical; upholds firm values
Excellent professional references

Apply

Vacancy posted 16 hours ago

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