Accounting Clerk

Job Description

Job Description

We are looking for an Accounting Clerk to support both accounts receivable and accounts payable activities for our client in York, PA. This position plays an important role in maintaining accurate financial records, applying incoming payments, processing invoices, and coordinating with customers, vendors, and internal teams. The ideal candidate is organized, detail-oriented, and comfortable managing multiple accounting tasks in a fast-paced environment while helping keep daily financial operations running smoothly.

Responsibilities:

• Apply incoming daily cash receipts and share regular payment activity updates with relevant team members.

• Maintain aging and bad debt tracking records by updating reports consistently and ensuring customer account details remain accurate.

• Reconcile prepaid and unapplied account balances on a regular basis to support accurate ledger activity.

• Assist with customer account administration, including verification requests, statement distribution, and account-related updates.

• Process customer credit card payments and respond to billing inquiries or statement requests in a timely manner.

• Prepare and circulate recurring AR reports.

• Enter and process vendor invoices in the AP according to daily and weekly deadlines.

• Review vendor statements, investigate discrepancies, and communicate with vendors, operations staff, and intercompany contacts to resolve outstanding payables.

• Experience supporting both accounts receivable and accounts payable functions in an accounting or clerical role.

• Working knowledge of invoice processing, cash application, account reconciliation, and financial data entry.

• Familiarity with QuickBooks or similar accounting software used for transactional processing and reporting.

• Strong knowledge of Microsoft Excel, especially Pivot Tables, VLookups, and other basic functions.

• Clear written and verbal communication skills for working with customers, vendors, and internal departments.

• Ability to organize priorities, meet recurring deadlines, and handle multiple responsibilities throughout the day.