Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support day-to-day operations for a busy center in New Jersey. This contract opportunity with permanent potential is ideal for someone who enjoys keeping calendars organized, coordinating events, and ensuring administrative processes run smoothly. The person in this role will work closely with leadership and internal teams to support programs, communications, and financial administrative tasks. Success in this position requires strong organization, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:
• Coordinate and manage the Center Directors’ calendars, including meetings, events, and schedule updates.
• Support the organization and execution of center programs and activities by collaborating with event, hospitality, and media support teams.
• Assist with tracking program-related budgets and handle administrative financial tasks such as reimbursements, speaker payments, and related processing.
• Produce event and program materials, including customized printed items such as name badges and table displays.
• Help prepare reports, slide presentations, and proposal documents to support departmental initiatives.
• Contribute to outreach efforts by assisting with program communications and marketing-related coordination.
• Build and maintain effective working relationships between center leadership, internal departments, and external participants.
• Attend center events to help with setup, coordination, and onsite administrative support.
• Provide additional administrative assistance and operational support as needed.