Special Projects Coordinator (Business Operations)

Documenting. Organizing. Scheduling. Calendaring. Prioritizing. Travel Plans. Supporting all the moving parts. Sound like you? If you have strong organizational and writing skills and love keeping everything on track in a support role, we want to talk to you! Executive Assistant - What You Will Do Oversee the COO's emails and calendar, ensuring he is on time, prepared for meetings, and aware of his schedule Assist the COO with daily to-dos and ensure deadlines are met Document conversations, take notes, and help implement next actions to achieve business objectives (e.g., follow-ups, documenting ideas or process improvements, brainstorming) Handle scheduling, confirmation emails, and calendar management Transcribe and send emails, memos, and other reports Prepare necessary information for meetings (e.g., emails, contracts, billing information, presentations, spreadsheets, reports) Executive Assistant – Required Prior Experience, Characteristics Exceptional grammar, written, and spoken communication skills Ability to pivot quickly when priorities change and manage a to-do list with multiple tasks Strong critical thinking skills to interpret instructions and ask questions to complete tasks accurately Proficient in PC, MS Excel, MS Word, PowerPoint, and Outlook A successful candidate in this role is a quick thinker, has great attention to detail, can manage multiple projects, and adapts quickly to changing priorities. Executive Assistant – You Might Have Prior experience in an Executive Administrative role, Operations Coordinator role Bachelor's degree in business or related This role requires successful completion of a background investigation and drug screen prior to the start date. Your compensation will be $60,000 - $80,000 base salary DOE, salary exempt. You will be provided with a comprehensive benefits package including 100% paid medical, dental and vision insurance, access to an on‑site clinic for appointments and prescriptions – free of charge, generous paid time off, retirement plan and paid holidays. This role is 100% in the office, casual attire. Additional Information Senior level: Mid‑Senior level Employment type: Full‑time Job function: Administrative Industry: Internet Publishing Location: Greater Houston, TX Salary range: $60,000 - $80,000 DOE #J-18808-Ljbffr Allen-Harmon-Mason-Selinger Insurance Agency